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Position: Job Page
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
ADMINISTRATIVE ASSISTANT 3

Job Location:

Address:
Division of Developmental Disabilities
11518 East Apache Trail, Apache Junction, Arizona 85120

Posting Details:

Salary: $36,000.00-$40,100.00
Grade: 17
Closing Date:
June 11, 2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov ; or click on the link here to view ' Our DES video .

Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Independently composes letters and memos; prepares presentations; develops spreadsheets; maintains and enters information into Access databases in a timely and accurate manner; maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products.

• With minimal supervision, confers with supervisor, other Division staff, persons from community agencies, organizations, and businesses on a variety of subjects and issues. Answers and/or research needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses. Works with members and families to resolve issues; reports on issues that are not resolved.

• Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing minutes. Maintains calendar for Manager, sets up meetings as requested.

• Functions as office manager to: ensure compliance with DES, DDD, and District policies and procedures, promote a professional and customer service environment, maintain office support coverage, and maintain office equipment and supplies, etc.

• Supervises clerical staff, including hiring and evaluations. Makes work assignments and ensures coverage in the absence of subordinate staff.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Methods for tracking complex work with critical time lines including planning, organization.
Skills In:

• Using computer software/programs, e.g., (Microsoft Office Products, Google, cell phones).

• Oral and written communication while using appropriate use of grammar, punctuation, and formatting various documents.
Ability to:

• Think through problem situations and manage difficult phone calls.

• Multi-task and complete work within required timelines.

• Sit and work on the computer for a sustained period of time.

• Relate in a positive and cooperative manner with a wide variety of people.

Selective Preference(s):

The ideal candidate for this position will have:

• Three years responsible administrative experience; OR Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master's…