Administrative Assistant

Position Details

Administrative Assistant

Salary $23.17 - $33.57 Hourly

Location Apache Junction, AZ

Job Type Full-Time

Job Number

Department PUBLIC SAFETY

Division Animal Control

Opening Date 09/17/2026

Closing Date 10/1/2026 5:00 PM Arizona

(Anticipated Hiring Range $23.17 - $24.35 hour)

Positions assigned to this class perform a variety of administrative and clerical support duties involved in the day-to-day operations of a department. Assists in the preparation and administration of the annual budget and time and attendance processing. Provides service to the public and office support as needed. Specific tasks vary depending on the area of assignment. May supervise or lead lower-level personnel.

• Provide a variety of support services to a department or division; compose and prepare correspondence, schedule meetings, maintain administrative files for staff; perform data entry and file maintenance.
• Review, research and complete department or division requests and assignments; compose reports and statistical summaries.
• Receive, collect and report on departmental fiscal data; research products and vendors for best pricing; order and maintain supply levels.
• Participate in budget preparation and administration; procure goods and services; process check requests; track expenditures; assist with grant management; oversee and participate in accounts payable and accounts receivable activities.
• Perform and oversee public or employee interactions; greet and assist walk-in customers; answer and direct phone calls; respond to requests and inquiries.
• May develop, monitor, and coordinate reports and presentations to City Council, outside agencies, boards, commissions, contractors, and service providers.
• May assist with time and attendance processing; verify approval of timesheets and correct documentation of hours; adjust any discrepancies; input leave and time-off requests.
• May assist with selecting, training, and supervising assigned support staff; may manage office and workflow by assigning and monitoring work activities of office support personnel.
• May work with departments, residents, or outside agencies.
• May process and distribute city-wide or department mail.
• May act as a notary verifying identities, witnessing signatures, administering oaths, and maintaining accurate records of notarial acts, ensuring the integrity of legal and financial transactions.
• Support the city’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

• Serve as the primary front-desk representative for the animal shelter.
• Assist the public and respond to phone, email, and in-person inquiries.
• Provide information regarding shelter services, animals, and available resources.
• Coordinate animal adoptions and intakes and process related paperwork and payments.
• Provide professional and compassionate customer service, including during sensitive or challenging situations.
• Maintain accurate animal, owner, adoption, medical, treatment, and public-interaction records.
• Enter and update case notes, meeting minutes, and other administrative documentation.
• Manage calendars, appointments, staff schedules, and administrative records.
• Maintain confidentiality and ensure records are complete, organized, and current.
• Monitor office and animal care supplies and coordinate inventory needs.
• Assist with public communications, social media content, outreach activities, and events.
• Communicate operational information to staff, volunteers, partner organizations, and the public.

Education and Experience:

Graduation from a college or university accredited by an agency recognized by the…