Administrative Assistant - Durham

Job Title:

Administrative Assistant

Contract Length:

(circle one)

225 Days

Reports To:

Principal

Supervises:

Primary Role:

The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits.

Qualifications:

* Bachelors Degree;
Business Administration

* Administration experience: 3 years reporting directly to senior management

* Strong organizational, project management and problem-solving skills

Skills,

Duties and Responsibilities:

* Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

* Prepare internal and external corporate documents for team members and industry partners

* Schedule meetings and appointments and manage travel itineraries

* Maintain an organized filing system of paper and electronic documents

* Uphold a strict level of confidentiality

* Develop and sustain a level of professionalism among staff and clientele

* Answering phones and routing calls to the correct person or taking messages.

* Researching and conducting data to prepare documents for review and presentation by the Superintendent and team.

* Using various software, including word processing, spreadsheets, databases, and presentation software.

* Provide general administrative support.

Additional Duties and Responsibilities

* Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updates.

* Support Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reporting.

* Monitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow-up in Infinite Campus.

* Demonstrate working knowledge of district systems, including Infinite Campus, Parent Square, and other student data platforms, and provide support as needed.

* Coordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policies.

* Distribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentation.

* Assist with Parent Square communication management, including posting announcements, managing parent inquiries, and supporting school-to-family communication efforts.

* Generate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposes.

* Collaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepancies.

* Ensure compliance with FERPA and district confidentiality standards when handling student and family information.

* Provide technical and procedural support to staff regarding student information systems and reporting processes.

* Perform additional clerical and administrative duties related to student services and district operations as assigned.