Administrative Assistant

Administrative Assistant

Central Office – Apex, North Carolina

Job : 5732084

Final date to receive applications: Posted until filled

Posted: May 06, 2026 4:00 AM (UTC)

Starting Date: Jul 6, 2026

POSITION SUMMARY

The ideal candidate is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits. The Administrative Assistant – Central Office reports to the Chief of Staff.

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.
• Answer phones and route calls to the correct person or take messages.
• Research and conduct data to prepare documents for review and presentation by the Superintendent and team.
• Use various software, including word processing, spreadsheets, databases, and presentation software.
• Provide general administrative support.
• Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updates.
• Support Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reporting.
• Monitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow‑up in Infinite Campus.
• Demonstrate working knowledge of district systems, including Infinite Campus, Parent Square, and other student data platforms, and provide support as needed.
• Coordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policies.
• Distribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentation.
• Assist with Parent Square communication management, including posting announcements, managing parent inquiries, and supporting school‑to‑family communication efforts.
• Generate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposes.
• Collaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepancies.
• Ensure compliance with FERPA and district confidentiality standards when handling student and family information.
• Provide technical and procedural support to staff regarding student information systems and reporting processes.
• Perform additional clerical and administrative duties related to student services and district operations as assigned.

• Bachelor’s Degree in Business Administration.
• 3 years of administration experience reporting directly to senior management.
• Strong organizational, project management, and problem‑solving skills.

• Prior experience in a public charter school or similarly mission‑driven educational setting.
• Familiarity with TMSA's academic model, student population, and Leader in Me framework.
• Bilingual abilities (English plus an additional language).

• Mission Alignment – Demonstrates strong commitment to TMSA's mission and Science, Wisdom, Peace values.
• Communication – Communicates clearly and professionally with students, families, colleagues, and supervisors.
• Collaboration – Works effectively as part of a multi‑disciplinary team.
• Integrity – Maintains the highest standards of confidentiality, professionalism, and ethical conduct.
• Continuous Improvement – Welcomes feedback and pursues ongoing professional growth.

Position Type: Full‑Time

Salary: $20 to $30 Per Hour

• Citizenship, residency or work visa required.

• TMSA Human Resources Department
• 3570 Amber light Rd.
• Apex, North Carolina 27502
• Phone:
• Email: hr