Administrative Assistant

Administrative Assistant

Job : 5732084

Final date to receive applications: Posted until filled

Posted: May 06, 2026 4:00 AM (UTC)

Starting Date: Jul 6, 2026

POSITION SUMMARY:

The ideal candidate is highly self‑motivated, professional and capable of managing their workload and prioritizing tasks in a fast‑paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits. The Administrative Assistant — Central Office reports to the Chief of Staff.

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Answer phones and route calls to the correct person or taking messages
• Research and conduct data to prepare documents for review and presentation by the Superintendent and team
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Provide general administrative support
• Additional Duties and Responsibilities
• Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updates
• Support Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reporting
• Monitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow‑up in Infinite Campus
• Demonstrate working knowledge of district systems, including Infinite Campus, Parent Square, and other student data platforms, and provide support as needed
• Coordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policies
• Distribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentation
• Assist with Parent Square communication management, including posting announcements, managing parent inquiries, and supporting school‑to‑family communication efforts
• Generate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposes
• Collaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepancies
• Ensure compliance with FERPA and district confidentiality standards when handling student and family information
• Provide technical and procedural support to staff regarding student information systems and reporting procedures
• Perform additional clerical and administrative duties related to student services and district operations as assigned

• Bachelor's Degree;
  Business Administration
• Administration experience: 3 years reporting directly to senior management
• Strong organizational, project management and problem‑solving skills

• Prior experience in a public charter school or similarly mission‑driven educational setting
• Familiarity with TMSA's academic model, student population, and Leader in Me framework
• Bilingual abilities (English plus an additional language)

• Mission Alignment — Demonstrates strong commitment to TMSA's mission and Science, Wisdom, Peace values
• Communication — Communicates clearly and professionally with students, families, colleagues, and supervisors
• Collaboration — Works effectively as part of a multi‑disciplinary team
• Integrity — Maintains the highest standards of confidentiality, professionalism, and ethical conduct
• Continuous Improvement — Welcomes feedback and pursues ongoing professional growth

Position Type: Full‑Time

Salary: $20 to $30 Per Hour

• Citizenship, residency or work visa required

• TMSA Human Resources Department
• 3570 Amber light Rd.
• Apex, North Carolina 27502
• Phone:
• Email: hr