Administrative Specialist I - Medical Records

COO - Health Services

Administrative Specialist I (S)

This position is located in Apex, NC. The expectation will be for this person to review and collect medical information directly from the electronic health record and organize this information for appropriate use by the Medical Records team. This position is responsible for archiving and retrieving confidential medical records of offenders no longer in the correctional system. This person will retrieve records for release of information purposes and maintain on-going statistical logs of records activities.

Archiving and retrieving is a critical process and must be done in a timely manner to facilitate release of information requests. This person must possess great attention to detail to follow up on and locate missing records. Perform medical records processes including pulling records for re-admitted offenders, processing medical & mental health records and psychological testing data, entering discharge records into the computer system, etc.

This position ensures that records and boxes are properly labeled and stored in a warehouse setting. Could be called upon to assist in a medical records office at a correctional facility and includes other duties as assigned.

Salary Pay Range: $39,244 - $68,679

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience performing administrative functions in an office setting.
• Demonstrated ability to operate office equipment/computers.
• Demonstrated experience in maintaining confidential information.
• Demonstrated experience in organization, retention, review and filing of records.
• OPUS and Electronic Health records experience preferred.

This is a full-time position (40 hours per week) with State Benefits.

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following:
  Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night before closing date.
• Applicants may be subject to a criminal background check.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application.

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Recruiter:
Monique Williams Cowan