LSE Transcriptionist and Administrative Coordinator

LSE Transcriptionist and Administrative Coordinator

TOWN OF APEX
invites applications for the position of:
Temporary/LSE Transcriptionist and Administrative Coordinator – Town Clerk’sOffice

Hiring Range: $20/$24 Hourly – Negotiable Based On Experience
Work Location: Apex Town Hall, 73 Hunter Street
Schedule: Flexible. Selected candidate will work 20 hours per week or less than 1,000 peryear and during traditional office hours of Monday – Friday, 8:00 AM – 5:00 PM. This position will primarily bein-person with occasional flexibility to work remotely, as authorized by theTown Clerk.
Expected End Date: June
30, 2027 – possibly extended depending on funding availability
Posting Closing Date
:
September 26, 2026 at 5pm

Are you exceptionally detail-oriented? Do you have an ear for accuracy, strong writing and proofreading skills, and the patience to carefully work through recorded meetings and official documents?

The Town of Apex is seeking apart-time Transcriptionist / Administrative Coordinator to join the Town Clerk’s Office. The primary responsibility of this position is the preparation of accurate verbatim transcripts and meeting minutes from audio and video recordings of Town Council and Resident Advisory Board meetings.

This position will also support theTown Clerk’s Office with scanning, document digitization, electronic records organization, and other records management projects. Depending on operational needs, the employee may occasionally provide backup assistance with publicrecords coordination, Resident Advisory Board administration, and other administrative functions of the Town Clerk’s Office.

This is an excellent opportunity for someone who enjoys focused, independent work and takes pride in producing an accurate and professional final product that becomes part of the Town’sperm anent governmental record. Because much of the work is deadline-driven, the successful candidate must also be dependable and comfortable managing assignments independently while maintaining a high standard of quality.

In accordance with the Town’sCharter, the Town Manager, Town Attorney, and the Town Clerk all are appointed by and serve at the pleasure of the Mayor and Town Council. The Town Clerk’sOffice is devoted to supporting the strategic direction and leadership of theTown organization and facilitating open, accessible, and transparent government.
The department is comprised of four(4) full-time employees, all reporting to the Town Clerk, with five key functional areas:
Records Management and Maintenance, Advisory Boards and Commission Administration, Government Relations and Strategy, Constituent Relations, and Executive Support. The departmental mission is accomplished by providing professional support and exceptional service to the Mayor, Town Council, Staff, and Residents, while promoting transparency, encouraging resident engagement, monitoring local legislative activities, and respecting the historical value of all materials entrusted to the office as the official custodian of the public’s records.

A Sample of the Essentials (Duties & Tasks):

Asignificant majority of this position will involve transcription and preparation of official meeting records. Responsibilities may include:

• Listen to recordings of Town Council, Council Work Session, Resident Advisory Board, and other public meetings and prepare accurate verbatim transcripts and/or detailed meeting minutes.
• Use available transcription and meeting-management technology to support the preparation of meeting records, including reviewing and correcting draft or automated transcripts for speaker identification, accuracy,…