Administrative Assistant

Industry: Specialty Coatings / Manufacturing / Chemicals

Employment Type: Direct Hire

Compensation: $55,000 - $60,000/year

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Dress Code: Business Casual / Professional

Parking: Onsite parking provided

Benefits: Competitive benefits package including medical, dental, vision, retirement savings, paid time off, and additional company benefits.

A global organization specializing in specialty coatings and innovative material solutions is seeking a motivated and detail-oriented Junior Administrative Assistant to join its Apex, NC team.

This is a strong opportunity for an early-career professional with an interest in chemistry, science, manufacturing, laboratory operations, or technical environments. The position combines administrative support with hands-on exposure to laboratory and technical operations, making it a good fit for someone who enjoys organization but also wants to work in a technical setting.

The Apex location operates as a technical and innovation hub, working closely with customers and internal teams to test, refine, and develop coating technologies.

The position is fully onsite Monday-Friday, with the potential for hybrid flexibility down the road.

• Enter, organize, and maintain testing results, project information, and supporting documentation in laboratory files and internal systems.
• Prepare project materials, customer-supplied samples, labels, forms, and other items needed for testing and customer trials.
• Assist team members with basic application formulations and coating applications using established procedures.
• Support routine testing of completed samples for physical properties, color, appearance, and flammability.
• Track project activity and ensure documents, samples, printouts, and testing records are properly filed and maintained.
• Prepare basic summaries and assist with communicating project findings to internal teams.
• Assist with coordinating and supporting customer trials conducted at the facility.
• Communicate professionally with customers and internal team members when providing updates or gathering project information.
• Maintain a clean, organized, and properly stocked laboratory and administrative workspace.
• Enter and retrieve information using SAP, Microsoft Office, and other internal systems.
• Provide general administrative and operational support to the team as needed.
• Assist with additional projects and responsibilities as assigned.

• 1-2 years of administrative experience preferred.
• Previous administrative, data entry, office support, laboratory support, manufacturing, quality, or production experience is helpful but not required.
• High school diploma or equivalent required.
• Bachelor's degree in progress or completed in Chemistry, Textile Sciences, Chemical Engineering, Plastics Engineering, Mechanical Engineering, or a related scientific/technical field is preferred.
• Interest in developing a career within a technical, scientific, manufacturing, chemical, or specialty coatings environment.
• Strong organizational and time-management skills.
• Quick learner with the ability to pick up new systems and processes.
• Strong attention to detail and ability to maintain accurate records.
• Professional verbal and written communication skills.
• Comfortable working in a fully onsite, fast-paced technical environment.
• Self-motivated and eager to take on new responsibilities.
• Strong interest in long-term professional growth.

• SAP - preferred
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Office Suite
• Web-based/internal business systems

Candidates with administrative, laboratory, manufacturing, quality, production, chemical, coatings, or technical support experience are especially encouraged to apply.

• 100% onsite in Apex, NC.
• Located at 2306 Energy Dr, Apex, NC 27502.
• Monday-Friday, 8:00 AM-5:00 PM.
• Potential for hybrid flexibility after becoming established in the role.
• Onsite parking provided.
• Business casual/professional dress code.
• ASAP start date, with flexibility for the right candidate.
• Teams interview followed by a final onsite interview.
• Technical and customer-focused environment.
• Not a call-center or KPI-driven position.
• Strong emphasis on organization, attention to detail, collaboration, and learning.
• Medical insurance
• Vision insurance
• 401(k)/retirement savings plan
• Paid time off
• Paid holidays
• Additional company-sponsored benefits
• Professional development and career growth opportunities

Benefits, eligibility requirements, and plan details are…