Tenant Coordination Manager in Apex, North Carolina

Job Title

Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you'd like to join a team of dedicated associates in a collaborative work environment where there's always something exciting happening - think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to company picnics and so much more - you found the right place with CASTO.CASTO

has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!

Direct Tenant Coordination function including managing staff, setting priorities, and assigning projects. In addition, be primary liaison between the Construction, Leasing, Development, Legal, and Asset Management departments and the Tenants from before lease signing through store opening.

Provide direct supervision and direction to staff including Tenant Coordinator(s) and Construction Field Supervisor. Includes performance reviews, salary administration, and time management.

Set department priorities, assign projects and provide daily management of department responsibilities.

Oversee Tenant Coordination activities by third party consultants to ensure outside work meets Landlord standards on as required bases. Includes making recommendations for third party work as workload may require.

Create construction estimates for landlord and tenant specific projects as requested by leasing, asset management, and/or development. Includes review of estimates created by staff, subcontractors, vendors, and 3rd parties as may be required.

Develop and create Scope of Work for Landlord and Tenant work on specific projects including construction lease exhibits when required. Includes review of Scope of Work created by staff, subcontractors, vendors, and 3rd parties as may be required.

Assist leasing, legal, development, and asset management related with lease negotiations issues surrounding construction, construction exhibits, sign exhibits and construction schedules on an as requested basis for specific tenant deals.

Oversee landlord design and construction activities. This includes hiring architects, consultants, contractors, subcontractors on landlord work and overseeing tenant design and construction processes.

Monitor tenant construction activities as needed on all projects as assigned including "As Is" projects to ensure tenants meet opening schedules. Coordinate all necessary utility shutdowns with property management and other tenants. Assist tenant to expedite opening as needed.

Provide direction and supervision to contractors for work on specific projects including attending Job Meetings, site inspections, punch list creation, and Change Order review and approval. For work involving a General Contractor, act as Construction Manager, track costs versus budget, review and approve invoices, and report and project budget variances to Asset Management

Initiate Value Engineering on projects as dictated by projected costs and budget constraints while still meeting Landlord obligations. Review with Development, Asset Management, and Leasing as needed.

Review and approve tenant's construction documents including drawings and specifications and notify tenant of deficiencies and corrections. May require stopping tenant work until plans are approved or corrected.

Review and approve tenant's sign drawings and sign exhibits on assigned projects. Includes creation of sign criteria when required on specific projects. Review and coordinate with property managers as needed.

Apply for and obtain building permits as required for specific projects related to landlord work. Assist with permitting process for tenant work when requested by tenant.

Compare lease exhibits with proposed work and verify that all work is per the signed lease.

Monitor all construction including landlord and tenant construction activities to ensure conformance with construction and lease documents. This includes obtaining copies of Certificates of Insurance, building permits, daily follow-up as needed, tenant construction schedules, and coordination of tenant work with property management as needed, etc. for tenant work activities.

Initiate Date of Delivery letters to tenants as required by lease.

Maintain landlord and tenant construction status on a daily basis within Salesforce tracking system.

Maintain and update a welcome / informational package for new tenants and verify package for new tenants has been sent prior their opening.

Verify construction requirements for tenant allowance requests have been completed. Verify lease requirements and initiate paperwork with project coordinator for release of tenant allowance…