Temporary Part-Time HOA Resident Relations Specialist

Overview

Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 residential and commercial properties across California, Nevada, Arizona, Idaho, and Washington. Founded in 1988, the company provides client‑focused service and integrity in managing common‑interest developments and homeowners’ associations.

This role provides administrative support to the General Manager, managing day‑to‑day office operations and coordinating activities with various stakeholders.

• Greets visitors and directs them appropriately.
• Answers and screens the office telephone, directing calls as needed.
• Records detailed messages, arranges conference calls, and prioritizes emergency requests.
• Reads and routes incoming mail; attaches to the appropriate files.
• Handles homeowner/tenant requests received by telephone, in person, writing, email, or internet in accordance with Board regulations.
• Maintains association records, documents, and correspondence; composes communication and updates records.
• Creates and maintains new forms and procedure manuals.
• Assists in composing violation letters and manages related phone calls.
• Maintains applicable databases and updates the website with meeting schedules and community events.
• Contributes to newsletters and coordinates delivery of mailings and eblasts.
• Assists homeowners/tenants with clubhouse rentals and enforces rules; updates calendar and coordinates security.
• Assists with amenity usage and scheduling.
• Supports sub‑association bill backs.
• Provides documentation to home buyers and real estate professionals.
• Facilitates homeowner/tenant registration in accordance with Board regulations.
• Orders and organizes necessary office supplies.
• Performs other duties as assigned.

• Strong interpersonal skills for interaction with all levels of management, residents, and vendors.
• Proven ability to manage multiple tasks with competing priorities.
• Reading, understanding, and implementing policies and procedures with strong critical thinking.
• Advanced working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher).

• High School Diploma or equivalent; two‑year or four‑year college degree preferred.
• Minimum two years of general administrative experience; industry experience highly desired.
• Excellent verbal and written communication.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time‑management skills.
• Ability to multi‑task.

Friday, Saturday, Sunday shifts between 8 am–8 pm.

Good written communication skills and ability to communicate effectively with employees at all levels, both verbally and in writing.

Typical office building. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

Seabreeze is an Equal Opportunity Employer that celebrates diversity. The company does not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, protected veteran status, disability status, or other legally protected characteristics. Individuals with disabilities may request accommodations—such as an ASL interpreter—by contacting