Coordinator III – Records

Coordinator III – Records ()

Date Posted: 6/15/2026 |

Location:

District Service Center | Pay Grade: 403 | Duty Days: 239 | FLSA Status:
Exempt

Reports to:

Director II – Systems & Records

Provides operational leadership, oversight, and coordination of employee records management functions. Ensures the integrity, security, and compliance of employee records and data governance practices. Leads day‑to‑day records operations, manages records systems and services, and supervises staff to ensure accurate, efficient, and compliant records management across the district.

Coordinates the systematic maintenance, security, and integrity of employee records; oversees creation, maintenance, digitization, and archiving; ensures compliance with district, state, and federal requirements; establishes and enforces records procedures and protocols aligned with data governance standards; manages records‑related audits, public information requests, and compliance reporting; ensures confidentiality and security of employee data.

Oversees delivery of employee records services, including employment verification, service record review, and employee file access; coordinates and verifies Teacher Loan Forgiveness and Public Service Loan Forgiveness forms; serves as escalation point for complex verification and records‑related issues.

Coordinates and oversees records‑related systems including Laserfiche, Munis, Frontline, Eduphoria, Tab Fusion, and AS400; ensures data accuracy and consistency across HRIS and document management systems; supports system enhancements, upgrades, integrations, and data cleanup initiatives; collaborates with the Systems team to improve automation, workflows, and records accessibility.

Implements procedures and workflows aligned with Director II strategies and department goals; monitors daily operations of the Records team to ensure timeliness, accuracy, and service quality; identifies process improvement opportunities and implements solutions; coordinates records‑related projects such as digitization, backlog reduction, and modernization efforts; serves as primary contact for departments, campuses, and external agencies regarding employee records; resolves escalated issues and ensures high‑quality customer service.

Performs preventive maintenance on tools and equipment and follows established safety procedures; corrects unsafe conditions and reports them to the supervisor.

Assigns work, prioritizes tasks, and ensures adherence to deadlines and service standards; trains staff on records procedures, compliance requirements, and system usage; participates in performance evaluations, coaching, and development planning.

Maintains a commitment to the District's mission, vision, and strategic goals; exhibits professionalism, standards of conduct, and work ethic; demonstrates high quality customer service; demonstrates cultural competence and effective communication; promotes teamwork.

Performs all job‑related duties as assigned and in accordance with the Board rules, policies and regulations.

• Knowledge of employee records management, data governance, and compliance requirements.
• Knowledge of HRIS and document management systems including Laserfiche, Munis, Frontline, Eduphoria, Tab Fusion, and AS400.
• Knowledge of employment verification and loan forgiveness certification processes.
• Skill in organizing, analyzing, and managing high‑volume records and data.
• Skill in identifying process improvements and implementing efficient workflows.
• Ability to manage multiple priorities, projects, and operational demands.
• Ability to maintain confidentiality and handle sensitive employee information.
• Ability to communicate effectively and provide high‑quality customer service.
• Ability to use software to create spreadsheets and databases.
• Ability to organize and coordinate work.
• Ability to engage in self‑evaluation with regard to performance and professional growth.
• Abilit…