Accounts Payable Specialist - ERP & Process Optimizer

Job Description

Job Description

Kingspan Light + Air is an award-winning innovator of high-performance day lighting and ventilation solutions for building envelopes. Our translucent walls, skylights, canopies, and smoke vents are engineered to optimize the role that natural light and air play in the design of buildings and the health and well-being of its occupants.

To help us continue to grow our offerings, we are currently seeking an AP Specialist who will post invoices, collaborate with various departments to resolve any errors that may arise, and proactively look for areas to streamline and improve processes.

Benefits include a competitive salary, medical/dental/vision insurance with HSA plan, retirement plan with 4% company match, 10 days of Paid Time Off plus 10 paid company holidays, and upward advancement potential.

DUTIES AND RESPONSIBILITIES:

• Complete timely posting of invoices and payments and meet pre-determined cut-off deadlines to facilitate an accurate month end close.
• Post minimum of 500+ invoices per month
• Process outgoing check and online payments in compliance with financial policies and procedures
• Proactively convert vendor payments methods from Checks to preferred method of ACH
• Create payment proposals for invoices due, ensure this is completed on or before due date, avoiding late fees or penalties
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies in a timely manner, by reconciling vendor accounts and monthly vendor statements
• Conduct 3-way matching audit (Invoice, order receipt and PO) prior to payment, working with procurement to resolve discrepancies
• Maintain vendor master data ensuring information is current, and making necessary updates
• Generate reports detailing accounts payables status for line manager’s review
• Understand expense accounts and cost centers
• Understand compliance requirements around accounts payable processes (W-9, sales tax, etc.)
• Facilitate timely resolution of escalated issues, risks, and decisions
• Proactively resolve issues as they arise and alert line manager if still unresolved
• Establishing and maintaining relationships with new and existing vendors
• Ensure compliance with Corporate and IFRS audit requirements and internal control procedures
• Concur Travel and Expense processing and analysis as required
• Participate in bespoke projects upon request, e.g. data collection, environmental reporting, ERP Integration preparation etc.
• Process Improvement - Identify opportunities to streamline accounts payable processes and improve efficiency. Implement best practices to enhance accuracy and timeliness.
• Digital transition of the AP dept.
  
  - communicating with vendors, stakeholders and storage of records via digital means as we move to 100% paperless
• Will play a key role in leading AP function as part of future ERP integrations
• Provide requested AP support during Internal and External audits
• Compliance and Risk Management - Proactively identify and address compliance risks, implement Quality and Compliance controls as appropriate for the Finance Business Partner function, and maintain accurate records to meet regulatory requirements and uphold our commitment to ethical business practices.

QUALIFICATIONS:

• Minimum 3+years’ experience in a similar finance position, prior experience working in a manufacturing business is a plus
• High degree of accuracy and attention to detail
• Deadline and detail oriented
• Proficiency in accounting software & ERP systems (e.g. Epicor, Infor, Syspro, Avante, Quick Books, or similar,) and Microsoft Excel.
• Ability to set priorities, proactively investigate discrepancies and recommend solutions
• Ability to work independently and collaboratively in a team environment.
• Efficient data entry skills
• Effective communication and interpersonal skills.
• Organized with time management discipline.
• Contribute to a continuous improvement approach
• Experience using Payroll systems (ADP, Paycom, UKG or similar) preferred
• Experience using Concur expense system
• Microsoft Office…