Accounting & Payroll Specialist

Schmalz Custom Landscaping, Inc. is seeking a highly organized, detail-oriented Accounting & Payroll Specialist to join our Accounting Department. This position supports the day-to-day accounting, payroll, and administrative operations of the company with responsibilities including accounts payable, payroll administration, account reconciliations, human resources support, reporting, and general accounting functions.

The ideal candidate has a strong accounting foundation, enjoys working with numbers, and takes pride in producing highly accurate work. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to process a high volume of accounting transactions accurately and efficiently. We are looking for someone who is dependable, embraces change, and is open to improving processes through technology, automation, and continuous improvement while maintaining the strong internal controls our Accounting Department depends on.

This is a full-time, year-round position. Due to the seasonal nature of our business, workload is heaviest from March through November
. Winter months generally provide a slightly slower pace, allowing additional time for account reconciliations, special projects, process improvements, training, and administrative initiatives.

Reports To: Chief Financial Officer (CFO)

Works closely with Operations, Human Resources, Purchasing & Inventory, and Executive Leadership.

• Review, code, and enter vendor invoices into the ERP system.
• Match invoices to purchase orders and receiving documentation.
• Verify invoice accuracy, pricing, freight, taxes, quantities, account coding, and supporting documentation.
• Research and resolve vendor invoice discrepancies.
• Prepare accounts payable batches for payment.
• Perform monthly bank, credit card, and general ledger account reconciliations.
• Assist with month-end and year-end closing procedures.
• Maintain organized accounting records and supporting documentation.
• Support annual audits and financial reporting.

• Enter and review employee timesheets for accuracy and completeness.
• Support payroll processing and payroll-related administrative functions.
• Serve as the primary point of contact for day-to-day employee payroll questions.
• Assist employees with timekeeping, direct deposit, payroll corrections, and wage-related inquiries.
• Research and resolve payroll discrepancies.
• Maintain payroll records and supporting documentation.

• Assist with new hire onboarding and employment paperwork.
• Maintain employee personnel files and HR records.
• Assist with benefits administration, open enrollment, and other HR-related functions.
• Support employee communications and administrative requests.
• Maintain confidentiality of employee and payroll information.

• Prepare ad hoc financial, payroll, and operational reports.
• Maintain accurate ERP, payroll, and accounting data.
• Assist with document management and record retention.
• Support special projects and other administrative initiatives as assigned.

• Identify opportunities to improve accounting and administrative processes.
• Participate in continuous improvement initiatives that enhance efficiency, accuracy, and departmental effectiveness.
• Assist with ERP maintenance, technology enhancements, and workflow improvements.
• Cross-train within the Accounting Department to provide support where needed.
• Perform other accounting, payroll, human resources, administrative, and special project duties as assigned.

Success in this role requires exceptional organization, accuracy, and a willingness to support a wide variety of accounting and administrative responsibilities.

• Demonstrate exceptional attention to detail and accuracy.
• Enjoy working with numbers and detailed financial information.
• Be comfortable performing repetitive accounting and administrative tasks while maintaining a high level of accuracy.
• Effectively prioritize multiple responsibilities and consistently meet deadlines.
• Maintain…