In-House Accountant

Responsibilities

• Manage Quick Books by entering and tracking Accounts Payable (AP) invoices, maintaining customer and employee records, and generating invoices and managing estimates.
• Oversee Accounts Receivable (AR), including collections and follow‑ups.
• Execute daily bank account management across operating and payroll accounts.
• Perform monthly reconciliations and assist with financial close.
• Prepare and manage expense reports, commission reports, and payroll support documentation.
• Support budgeting and forecasting efforts.
• Assist with monthly and ad hoc financial reporting.
• Process vendor payments (ACH, checks, etc.).
• Manage and reconcile company credit card accounts.
• Track expenses.
• Process payments.
• Organize statements.
• Manage recurring subscription payments.
• Manage insurance policies.
• Oversee company vehicles: maintain coordination, registration, and insurance tracking.
• Handle mail processing and physical record keeping.
• Manage telecom accounts.
• Track and manage subscriptions.
• Coordinate travel arrangements for staff.
• Assist with customer onboarding in Quick Books and internal systems.
• Monitor AP/AR workflows and identify discrepancies.
• Track expenses tied to customer billing.
• Liaison to Render Head office in Melbourne, Australia.
• Support leadership with financial insights, process improvements, and data organization and reporting.

• 3+ years of experience in bookkeeping, accounting, or finance.
• Solid understanding of AP/AR processes, bank reconciliations, and financial reporting.
• Proficiency in Excel (pivot tables, data organization).
• High attention to detail and strong organizational skills.
• Ability to manage multiple responsibilities across finance and operations.
• Strong experience with Quick Books (required).
• Familiarity with SaaS/subscription‑based billing environments.
• Exposure to tools such as Salesforce, Expensify, or time‑tracking systems.
• Experience with budgeting and forecasting.