Administrative Coordinator

Flourish with us as our Administrative Coordinator!

Join our team of dedicated professionals in strengthening our community for current and future generations by helping people make a difference in the lives of all.

As the Administrative Coordinator, you will provide high‑quality administrative support to the Vice President of Community Engagement and the department. This position manages scheduling, logistics, nonprofit programs and training support, and day‑to‑day operational needs for the Foundation’s community engagement activities. It is an internally focused role that strengthens the department’s operations and overall efficiency.

If you have at least three years of relevant experience and are proficient in Office 365, we want to hear from you! Qualified candidates must also have experience coordinating projects and events. Experience working with CRM software systems is a plus. We have been certified since 2022 as a silver‑level Employee Friendly Workplace by the Fox Cities Chamber of Commerce.

We offer a flexible and hybrid working environment. The team currently works in our office at 4455 W. Lawrence Street in Appleton, WI, or remotely in the Fox Valley area. The position is full‑time, benefits eligible, and the starting pay is $23.70 per hour. A start date no later than April 2026 is preferred.

POSITION TITLE: Administrative Coordinator

DEPARTMENT: Community Engagement

LOCATION: Community Foundation for the Fox Valley Region, 4455 W. Lawrence St. Appleton, WI 54914

REPORTING TO: VP of Community Engagement

FLSA CLASSIFICATION: Non‑Exempt

CLASSIFICATION: Full‑Time Benefits Eligible

LAST UPDATED: January 2, 2026

The Administrative Coordinator is part of The Foundation’s dedicated team of professionals who work together under the core values of belonging, integrity, respect, stewardship, and teamwork. The role supports the strategic direction and mission of the Foundation, strengthening our community for current and future generations by helping people make a difference in the lives of all. The coordinator provides excellent administrative support to the VP of Community Engagement, works independently and as part of the community engagement department to coordinate day‑to‑day operations related to nonprofit and community engagement, nonprofit programming and training, organization and grant database administration, and supporting other functions within the team and Foundation.

• Work with the VP to coordinate and oversee general administrative support of the Community Engagement department.
• Serve as primary intake and information coordinator for community outreach calls and emails, monitoring the department inbox, identifying needs, delegating to the appropriate team member, and coordinating schedules.
• Plan, arrange, schedule, and support relevant department and committee meetings, including developing meeting materials and taking minutes and actions.
• Coordinate within the Foundation to ensure efficient administrative processes, including:
  • Finance team on invoice processing, donation receipt, and event registration tracking.
  • Database Operations teams on database entry and reporting, nonprofit profile updates, and creating and managing campaigns.
  • Nonprofit Leadership Initiative team to plan, arrange, schedule, and support programming as needed.
• Oversee data, spreadsheets, reports, and communications for the Community Engagement department.
• Build and strengthen relationships with nonprofit partners through conversations and participation in community events and activities.
• Proactively identify and lead process improvement opportunities focused on maximum efficiency.
• Provide periodic back‑up assistance in front desk coverage, including answering phone calls, assisting visitors, opening/closing the office, and providing office coordination assistance as needed.
• Support Community Engagement team members with a full range of professional services and support related to the department and Foundation’s strategic direction, mission, and goals.
• Other duties may be assigned or removed at any time.

• Minimum of three years of…