Administrative Assistant - Front Desk

POSITION SUMMARY

U.S. Venture is looking for an Administrative Assistant to support our Front Desk operations. The Administrative Assistant will be the first people our guests, candidates, and team members speak with, and will have a great responsibility of providing a positive experience.

We are looking for someone who has a willingness to learn, quickly adapt, and can accept new challenges. This position provides support by answering incoming phone calls, general correspondence, screening mail, setting up files and records, performing data & order entry, and other tasks as assigned.

This will be a part‑time position Monday – Friday starting at 20 hours per week with the potential to increase to full‑time, 40 hours per week.

This position will be located onsite at our Corporate Headquarters in Appleton, WI (222 W College Avenue, Appleton, WI 54911).

• Screen mail, set up files and records, and prepare routine reports.
• Operate a computer utilizing one or more software packages to generate general correspondence, reports, spreadsheets, and graphics.
• Represent the company in a positive manner.
• Perform administrative duties requiring considerable judgment.
• Check‑in guests and notify appropriate team members.
• Work with the security badge system to create new hire badges.
• Prepare correspondence, reports, and presentations.
• Coordinate meetings, charitable events, conferences, and public‑relation activities and events.
• Arrange travel and schedule appointments.
• Enter meeting sign‑in sheets and training records.
• Assist with other duties as assigned.

• Formal education or experience equivalent to a high school graduate plus 2 years administrative/office experience.
• Attention to detail and deadlines.
• Ability to use office equipment including copiers, fax machines, computers, etc.
• Above average written and verbal communication skills.
• Average keyboarding skills.
• Basic accounting knowledge.
• Ability to project a positive image to customers.

Corporate

U.S. Venture will not offer sponsorship for employment status (including, but not limited to, H‑1B, TN, E3, F1, CPT, OPT, STEM OPT, visa status and other employment‑based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full‑time basis and must not require U.S. Venture's sponsorship to continue to work legally in the United States.

In general, U.S. Venture does not sponsor candidates for non‑immigrant visas or permanent residency except when there is a specific business need.

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.

U.S. Venture, Inc. is an equal‑opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739‑6101.