Docketing Specialist

Intellectual Property (IP) Docketing Specialist

Michael Best is seeking an Intellectual Property (IP) Docketing Specialist to work closely with the Docketing Manager and Intellectual Property practice group to analyze, update and maintain records within the docketing software.

The Intellectual Property (IP) Docket Specialist is responsible for monitoring assigned shared mailboxes and providing support to the docket team. This role utilizes the firm’s IP business docketing software to support patent, trademark, and copyright matters.

• Independently define responsibilities for an assigned group, which may include multiple offices and/or shared docketing mailboxes.
• Manage completed deadlines in a timely and accurate manner.
• Review data for accuracy and promptly resolve discrepancies.
• Review and accurately interpret submitted documents to identify, calculate, and docket all applicable data.
• Ensure correct assignment of timekeepers to matters.
• Respond professionally and constructively to inquiries from attorneys, timekeepers, and staff.
• Assist with onboarding incoming IP portfolios.
• Utilize IP‑specific software, including Anaqua, to manage IP‑related activities.
• Adhere to department and firm policies.
• Manage projects and perform additional tasks as assigned.

• Strong organizational and process‑management skills, with exceptional attention to detail and the ability to identify inaccuracies and inconsistencies.
• Proficiency in Microsoft Office and Adobe products, including advanced Excel skills (preparing, exporting, editing, filtering, sorting, searching, and reformatting large spreadsheets).
• Ability to work under pressure, meet strict deadlines, and effectively manage multiple priorities simultaneously.
• Demonstrated “client‑first” mindset, with a responsive, flexible, and adaptable approach.

• Willingness and ability to learn and embrace new skills and best practices as the role evolves and firm needs change.
• Ability to work effectively under pressure and meet tight deadlines.
• Ability to work independently while also contributing effectively as part of a team.
• Proven ability to build relationships and foster teamwork at all levels of the firm.

• Excellent interpersonal skills and the ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Strong oral and written communication skills.
• Ability to handle confidential information and sensitive matters with discretion and professionalism.

• Confidence and ability to identify and analyze issues, make sound decisions, and implement effective solutions.
• Ability to respond to unexpected challenges by proactively developing innovative solutions while maintaining a professional demeanor.

• Demonstrated ability to maintain composure, exercise good judgment, and represent the firm with professionalism at all times.

• Valid authorization to work in the U.S.

We have offices in Wisconsin (Green Bay, Milwaukee, Madison, Waukesha);
Illinois (Chicago);
Utah (Salt Lake City);
Colorado (Denver, Broomfield);
Texas (Austin);
North Carolina (Charlotte, Durham, Raleigh, Wilmington);
Nebraska (Lincoln); and Washington DC. This position can be based in any of our offices in WI, IL, UT, CO, TX, NC, and NE.

• Challenging and Dynamic Role
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs
• Medical
• Vision Care
• Health Savings Accounts
• Flexible Spending Accounts
• Wellness Program
• Employee and Family Assistance Program

• Competitive Base Pay
• Annual Merit Review / Incentive Pay

• 401(k) with Company Contribution
• Short Term Disability Plan
• Long Term Disability Plan
• Life Insurance
• Critical Illness Insurance
• Parental/Family Leave

• Respected organization with Collaborative Culture
• Growing Firm with an Exciting Future
• Healthy Work‑Life Balance
• Contemporary Work Environment
• Positive and Respectful Work Climate
• Performance Recognition

Compensation for this position will range from $45,000 - $65,000, depending on experience and location.

Michael…