Executive Assistant req

Executive Assistant

Work Mode:
Onsite

Location:

Onsite, four days per week – Kohler, WI

The Executive Administrative Assistant provides high‑level, proactive support to the Chief Human Resources Officer (CHRO). This role is critical to enabling operational excellence across Kohler’s Human Resource Business Partners and Centers of Excellence ecosystem. Acting as a trusted partner to the CHRO, the Executive Administrative Assistant supports enterprise priorities, anticipates needs, and ensures effective execution in a complex, fast‑paced environment.

This position requires a high degree of professionalism, judgment, discretion, and alignment with Kohler’s values of stewardship, collaboration, and gracious living—supporting leaders so they can focus on delivering long‑term value for associates, customers, and communities.

• Serve as a strategic administrative partner to the CHRO, managing a highly complex calendar, travel, and meeting schedule across global time zones and operational priorities.
• Anticipate executive needs and proactively resolve conflicts to ensure the CHRO’s time is aligned with enterprise and operational objectives.
• Maintain the highest level of confidentiality and professionalism in handling sensitive business and people‑related information.

• Act as a key liaison between the CHRO and senior leaders across Supply Chain, Manufacturing, Logistics, Procurement, Operations, and Enterprise functions.
• Prepare, edit, and format executive‑level communications, presentations, and briefing materials reflective of Kohler’s leadership standards.
• Foster strong, collaborative working relationships, enabling clear communication and alignment across a matrixed organization.
• Operate 60-90 days ahead across calendar to prevent last‑minute escalations or conflicts, mitigating travel costs, identifying readiness gaps, and offering solutions.

• Coordinate and support leadership meetings, operational reviews, executive forums, offsites, and board‑related activities. (KLT, HRLT, EMT, Board of Directors)
• Develop agendas, compile materials, capture minutes, track actions, and follow up to ensure accountability and execution.
• Support enterprise and functional leadership rhythms that promote operational excellence and disciplined execution.

• Assist with budget tracking, expense management, and administrative approvals in alignment with Kohler policies and financial stewardship.
• Support onboarding and integration of senior leaders and key hires within the Human Resources job family.
• Identify opportunities to streamline administrative processes and enhance effectiveness, applying a continuous improvement mindset.

• Provide coordination and administrative support for key Human Resources initiatives sponsored by the CHRO.
• Track milestones, deliverables, and timelines, supporting visibility and follow‑through on strategic priorities.
• Compile data, reports, and summaries to support decision‑making and operational reviews.

• 5+ years of experience supporting C‑suite or senior leaders in an executive administrative role, preferably within operations, supply chain, manufacturing, or a related environment.
• Demonstrated ability to manage competing priorities in a complex, fast‑paced organization with confidence and agility.
• Outstanding organizational, communication, and interpersonal skills.
• Advanced proficiency in Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).
• Proven ability to handle highly confidential information with sound judgment and discretion.

• Experience supporting a Chief Human Resources Officer or senior executive.
• Familiarity with global environments, cultures, and time zones.
• Strong executive presentation and material‑preparation skills.
• Experience working in a matrixed, enterprise‑level organization.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

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