Administrative Assistant

We are seeking an enthusiastic professional to join our collaborative team as an Administrative Assistant.

• Award‑winning culture and recognized top workplace status.
• Competitive hourly rate and comprehensive benefit package.
• Family‑friendly work hours and a promote‑from‑within culture.

• Perform administrative work for the CEO, including organizing, scheduling, coordinating, researching, compiling, exchanging and sometimes analyzing information.
• Assist supervisors (department heads, managers, and other employees) with information exchange, problem resolution and requests.
• Participate in administrative staff meetings and other meetings and seminars.
• Participate in recruitment efforts for exempt and non‑exempt personnel (excluding managerial levels), and coordinate the use of temporary employees.
• Maintain company organization charts and employee directory.
• Provide direct services such as maintenance, repair, replenishing supplies, and mail file handling.
• Compose and write routine correspondence; maintain up‑to‑date files.
• Act as recording secretary for staff and committee meetings; prepare and distribute minutes.
• Provide administrative support by entering, formatting, and printing information; organize work; answer telephone; relay messages.
• Provide clerical, secretarial and administrative support as required to the CEO.
• Coordinate meetings, conferences and travel arrangements for all members of the company.
• Document corporate credit card expenses.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Act as a project lead for special projects at the request of the President, including planning and organizing company functions, multiple presentations, disseminating information, and coordinating direct mailings.
• Perform other miscellaneous duties as needed or assigned.

• 4–5 years of administrative, office administration, or secretarial experience.
• Associate’s degree (preferred).
• Advanced computer skills; proficiency in Word, Excel, Outlook, and PowerPoint.
• Outstanding communication and interpersonal skills.
• Ability to handle data with confidentiality.
• Ability to prioritize conflicting demands to accommodate rapidly changing priorities.
• Ability to work as part of a team and accept various work styles.
• Ability to respond to common inquiries or complaints from management or staff.
• Self‑motivated and capable of working independently.
• Excellent attention to detail, organizational, and time‑management skills.
• Multitasking capability to handle rapidly changing priorities.
• Excellent attendance record.

• Medical, Dental, Vision, and Life Insurance
• Accidental Death and Dismemberment, Short‑term and Long‑term Disability Insurance
• Parental Leave, Employee Assistance Program (EAP), Critical Illness and Accident Insurance
• Traditional and Roth 401(k) with company match, Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount, Transportation and Commuting Benefits, Pet Insurance
• Banking Benefits

Estimated annual salary range: $50,000–$65,000, with eligibility to earn an annual bonus.

Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

Wintrust may collect personal information from you in connection with the application process. Wintrust complies with the California Consumer Privacy Act of 2018, and its policy may be found here.