Administrative Assistant

About this Role - Administrative Assistant

We are looking for a talented Administrative Assistant who has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to operations.

• Manage daily administrative and office support operations of the office including establishing work priorities and workflow
• Prepares proposals, correspondence, presentations and reports for key customers
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies
• Potential to set up new jobs in JDE and distributes accordingly
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Review invoices/packing slips for accuracy and completeness
• Sort invoices and packing slips per company procedures
• Assist with copying invoices, timesheets, special reports, etc.

• A basic understanding of generally accepted accounting practices
• Thorough knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Solid communication, organizational, documentation and interpersonal skills
• Solid computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 1-3 year of administrative and/or clerical support experience

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Lock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability