Part-Time Deputy Register of Deeds

Posted: 06/16/2026

Government

Join the Register of Deeds Team—Ensuring Accurate Records, Convenient Access, and Exceptional Public Service!

Under the guidance of the Register of Deeds and statutory duties set forth in Wis. Stats. 59.43, the Part-Time Deputy Register of Deeds is responsible for creating and maintaining indexes of real estate records and vital records; reviewing records for statutory requirements and providing convenient access to records.

The anticipated starting wage is between $24.91/hr and $26.86/hr.

In addition to hourly rate, part-time positions will receive $2.61 per hour in lieu of fringe rate.

• Reviews and interprets real estate documents to determine whether to accept or reject for recording according to local, state and federal guidelines
• Reviews and interprets vital records to determine whether to accept or reject for filing according to local, state and federal guidelines
• Creates and maintains indexes of vital records and real estate records including grantor/grantee and tract indexes
• Provides assistance, training and education on related Wisconsin statutes to real estate professionals, other government agencies and the public regarding recording requirements
• Provides technical assistance and customer service support on the use of land records search systems, the county website/GIS system, Dept. of Revenue/electronic transfer return and state vital records system
• Assists the public with accessing and obtaining copies of real estate and vital records
• Relates land transfers to the village, township, and city clerks for purposes of assessment.
• Prepares and maintains fiscal records for the Register of Deeds office and state and federal agencies
• Performs bookkeeping functions including oversight of charge accounts; prepares invoices and receipts payments; balances cash drawer and prepares daily deposits
• Maintains and purchases inventory/forms and office supplies
• Files, indexes and issues certified copies of Military Discharges at the request of veterans and the Dunn County Veteran’s Service office
• Acts as a liaison between software vendor and Information Technology department.
• Performs duties of the Register of Deeds during absences.
• Performs other duties of a comparable level/type, as assigned.

• Associate’s Degree in Accounting, Legal, Real Estate, or other business related field.
• Requires a minimum of two (2) years previous experience in real estate, legal, lending or title.

• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

• Considerable knowledge of the operations, functions, procedures and techniques applied to recording land and legal documents.
• Basic knowledge of State Statutes in the areas of real estate law, personal property law, UCC, and vital statistics documentation relating to legal records management.
• Departmental functions, policies, and procedures.
• Understanding of tract indexes, land descriptions, maps and various legal instruments and knowledge of US Public Land System.
• General understanding and use of computer and general office productivity software applications (e.g. word processing, spreadsheet, etc.) and specialized software used in the Register of Deeds office.
• Fundamentals of records management.
• Oral and written communications and general public relation skills in dealing appropriately with the public, attorneys, other department representations, realtors and others.
• Working independently with little supervision and maintaining departmental, state and county policies and procedures pertaining to confidentiality.
• Operating computers, imaging equipment, and other office equipment/systems.
• Researching, locating documents and analyzing data in making decisions regarding title, ownership, liens, and implementing a proper records management operations in accordance with department procedures.
• Learning,…