Coordinator, Office Services

Office Services Coordinator

The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.

Responsibilities include:

• Working closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorting and delivering incoming, and outgoing mail, including accounts receivable bank drops
• Filing, faxing, scanning, printing and assembling documents. Assisting with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensuring training rooms and conference rooms and overall office space is clean and organized. Assisting in the set up or breaking down of tables, furniture, etc.
• Scheduling meetings and appointments. Scheduling and preparing conference rooms. Providing reception coverage
• Ordering and stocking office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications include:

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
• Excellent customer service and client focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and procedures
• Ability to work overtime and weekends as needed

The pay rate range for this job position is $19 to $25. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees/certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package.