Executive Administrative Coordinator

Gunderson Inc, a family-owned leader in regional beverage distribution, is seeking an Executive Administrative Coordinator to support our senior leadership team in La Crosse, WI. In this role, you will manage complex calendars, meetings, and travel; prepare correspondence, reports, and presentations; and serve as a reliable liaison between executives, staff, and external partners. You will handle confidential information, coordinate events, process expenses, and help streamline office processes while contributing to a collaborative, community-focused culture.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, proofread, and format correspondence, reports, and presentations for internal and external stakeholders
• Coordinate executive meetings, draft agendas, record minutes, and track follow-up actions
• Act as a liaison between executives, internal teams, and external partners, ensuring timely communication and information flow
• Maintain organized electronic and physical filing systems, records, and confidential documents
• Assist with preparation of budgets, expense reports, and invoice processing for the executive office
• Support planning and logistics for company events, visits, and community or customer-facing activities
• Identify opportunities to improve administrative processes and support continuous improvement in office operations

Required Skills

• Executive calendar management
• Travel coordination
• Business writing and correspondence
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Meeting and event coordination
• Expense reporting and budget tracking
• Document and records management
• Presentation preparation
• Professional communication (verbal and written)
• Confidential information handling