Coordinator, Budget and Grants

Position Overview

Manages and coordinates program budgets, grant financial statements and reconciliations. This includes managing p‑card expenses, consulting contracts with community partners, and grant and budget reports. This position will also provide support in grant‑related activities such as reporting budget information and collecting materials for grant report submissions. Finally, this position will develop new program processes for these various budget and grant duties.

• Grant budget management:
  • Manage grant calendar with regards to grant reports, end dates, no‑cost extension deadlines, etc.
  • Coordinate and draft budget narratives for grant reporting.
  • Maintain projected annual grant budgets and forecasting.
  • Provide monthly projections of operating budget and project expenses.
• Coordinate with ORSP, financial units and departments (e.g., accounts payable, grants accounting and reporting, college budget office) for compliance and reporting.
• Draft contracts and manage contract processes for all consultants.
• Develop and streamline expense and budget processes.
• Supports purchasing for programs using COUPA vendor site.
• Track and reconcile p‑card expenses.
• Supports project work related to grant and logistic needs.

• Bachelor’s degree in Business management/administration or related field.
• A minimum of one year of experience.
• Experience managing multiple databases with Excel and other data management apps.
• Consistent and reliable communication via email.
• Manage busy calendars with other team members.
• Attention to detail and strong organizational skills.

• Knowledge of budget processes involving COUPA and MyJobs.
• Experience with data tools such as R, Tableau, and PYTHON.

Department:
Social & Cultural Science

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.