Healthcare Project Coordinator

About Carepool

Carepool is like Uber, but with a superior model which uses healthcare drivers. We serve individuals with disabilities and the aging population by connecting them with transportation to employment, medical visits, and every-day integration. Our goal is to empower individuals to lead lives with the highest level of independence possible. Our drivers are competent, consistent, and reliable with unconditional positive regard for our passengers.

We are committed to providing independence through mobility with our enabling technologies.

We are looking for a Healthcare Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans. This role is to support our driver recruiting efforts.

Project Coordinator responsibilities include working closely with management team to prepare comprehensive action plans, including resources, time frames and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed in a timely manner within our customers' expectations.

• Coordinate project management activities, driver resources, PPE equipment and customer information
• Break projects into doable actions and set time frames
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Oversee project procurement management process
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Executives to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Strong working knowledge of Microsoft Project or equivalent
• Hands-on experience with project management tools (Jira)
• BSc in Business Administration or related field