Administrative Support II - Career Services

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

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Job Description Summary

The Administrative Support II - Career Services position is crafted to offer crucial support to the Events & Employer Relations Specialist in cultivating and fortifying relationships with regional employers. This role is pivotal in coordinating and promoting diverse Career Services events, nurturing meaningful connections between students and employers, and contributing to the overall success of the department. Additionally, this position serves as the college's expert in utilizing and optimizing the Handshake job placement platform, ensuring seamless integration and proficiency in supporting student employment initiatives.

Work Schedule:

Standard schedule aligns with regular business hours; one to two evening shifts per week may be required for events or programming. Typically, one virtual workday per week (After Training Period), based on departmental need.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

* Collaborate with teams to design and implement programs for student job preparation. Facilitate connections between students and employers across FVTC campuses.

* Aid the Events & Employer Relations Specialist in building and sustaining ties with regional employers through regular outreach and data collection. Help develop tools to monitor and share employer needs, industry trends, and contact information.

* Participate in one-on-one meetings, group presentations, virtual chats, and educational sessions to strengthen connections with the college. Assist in communicating the skills and capabilities of FVTC students/graduates to area employers.

* Collaborate with the Events & Employer Relations Specialist to involve employer partners in virtual and in-person interactions with students and faculty. Contribute to the planning and coordination of events, including on-campus interviewing, job fairs, networking sessions, and customized services based on industry needs.

* Oversee event and meeting logistics, establishing standard procedures for tasks such as venue reservations, safety protocols, hospitality arrangements, and financial considerations. Coordinate with both internal and external stakeholders as necessary

* Adhere to FVTC marketing and logo standards. Contribute to promotional initiatives aimed at reaching and engaging students, graduates, and the community in departmental events and services. Utilize marketing software for content development, strategy formulation, and statistical analysis.

* Assist in the coordination of all Career Services scheduling, encompassing staff meetings, conferences, and appointments/presentations for the entire Employment Advising staff.

* Serve as the FVTC Handshake liaison for students/staff and the WTCS Career Services Consortium. process job orders, approve employers, and post events on Handshake.

* Collect and convert numerical/categorical data into functional documents for analyzing student outcomes, wage information, and employment trends.

* Serve as a Secondary contact for providing program information and customer service to prospective and current students for admissions, registration, career, counseling, and advising-related issues.

* Provide administrative support to Advising, Counseling, and Career Services staff, including coordination of course and room scheduling and marketing materials for events and workshops.

* Participate in team efforts to generate new and innovative ideas, reaching students and community members in exciting ways.

* Present office resources and services to various student groups.

Non-Essential Functions and Responsibilities

* Assist in developing, analyzing, and coordinating student and employer surveys.

* Proofread materials sent by Career Services to external/internal customers.

Minimum Qualifications

Education and/or Experience Requirements:

* Associate Degree in Administrative Assistant, Marketing, or related field.

* Two to three years of recent, relevant work experience.

* Experience with project management or event coordination preferred.

Licenses, Certifications, and Other Requirements:

* Knowledge of social media platforms, database management, and email marketing programs.

* Intermediate skills in Microsoft Office Suite.

* Awareness of current employment trends.

* Requires valid Driver's License.

* Subject to FVTC's Motor Vehicle Records Check.

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to…