Business Coordinator

Position

Business Coordinator

Appleton, WI

1420

1

The Business Coordinator works in the financial areas of the parish by performing various accounting and report functions. The role involves all aspects of day‑to‑day accounting (A/R, A/P, payroll, general ledger, and budgeting) and is actively involved in month‑end and year‑end closing. This position also monitors the financial health of the parish to make recommendations to the pastor and represents the parish within the Appleton parish business group.

• Explore Potential: Nurture and challenge potential and gifts in others to translate it into action and reach more people through missionary discipleship.
• Connect to Inspire: Connect with each individual and ignite their desire to accomplish the vision and mission of the Church.
• Embrace People’s Hearts: See Christ in all who are served and treat each person with respect and honor.
• Empowered to Act: Take personal responsibility for diocesan mission, vision and culture with a desire for accountability to reach souls for God.
• Nurture Abundant Life and Growth: Actively nurture life and growth of each individual to inspire discipleship in others and cultivate leaders and teams.

• Knowledge:
  • Associate degree or higher in accounting
  • Knowledge of Quick Books Online
  • Knowledge of non‑profit and/or church accounting preferred
  • Understanding of payroll and the accounting cycle
  • Must be a practicing Catholic and a member in good standing of a Catholic Parish
• Skills & Abilities:
  • Excellent written and verbal communication skills
  • Ability to multitask
  • Strong organizational skills
  • MS Office, with strong Excel skills
  • Ability to work well in a team environment
  • Maintains confidentiality of sensitive information

• Attend staff meetings, retreats, seminars and small group discussions where faith is discussed.
• Bookkeeping:
  • Enter deposits into the bookkeeping system.
  • Process and prepare checks for accounts payable, including auto‑withdrawals.
  • Process payroll, including withholding requirements and reports.
  • Prepare federal and state forms and filings (e.g., 941, W‑2, 1099).
  • Create appropriate reports as requested by professional staff or finance council.
  • Record scrip sales and purchases, pledges, and donations.
  • Update scrip inventory monthly and at fiscal year end.
  • Prepare financial information for the weekly bulletin.
  • Process collections and record parishioner donations, including stock and charitable donations.
  • Prepare year‑end donor substantiation.
  • Process direct deposit and online giving donations and payments.
  • Perform monthly market‑value update on investment accounts.
  • Reconcile the parish gift list and maintain the parish wish list.
  • Record monthly activity (Mass stipends, postage, online purchases, various grants/accounts clearing, bank fees, capital purchases, etc.).
  • Prepare month‑end financial reports, send to Finance Council members in advance, and attend monthly Finance Council meetings.
  • Prepare year‑end financial reports and closing entries for parish and diocese.
• Banking:
  • Deposit parish funds and reconcile deposits to money counter sheets, ensuring proper separation of duties.
  • Perform monthly bank reconciliation for Scrip and Special Fund.
• Budget:
  • Enter approved budgetary figures for each account.
  • Create budget reports as needed for professional staff or Finance Council.
  • Set up Faith Formation tuition; record payments and prepare statements.
  • Prepare vendor list for guidebook and bulletin advertising.

• Medical, Dental and Vision Insurance
• Short & Long Term Disability Insurance
• Health and Flexible Spending Accounts
• Retirement Plan
• Paid Vacations and Holidays
• Service Recognition Awards

Contact: 920‑272‑8200