Vendor Support Administrator - Semiconductor

Monthly Billing and Forecasting

• Assist in preparing and processing monthly billing for service requests and projects.
• Work with project managers to forecast completed amounts and ensure alignment with budget projections.
• Ensure all billing documentation is accurate, complete, and submitted on time.

• Monitor budgets related to service requests, ensuring expenditures stay within allocated limits.
• Identify and resolve discrepancies in billing and forecasting in collaboration with internal stakeholders.
• Maintain accurate records of service requests, project updates, and financial data for audit and reporting purposes.

• Facilitate communication between Facilities Services and other departments to address service-related inquiries.
• Ensure all stakeholders are informed of project timelines, budget status, and service outcomes.
• Support project managers in preparing status reports and other documentation as required.

• MUST have strong interpersonal and communication skills with experience handling vendor account discrepancies, reconciliation processes, and cross-functional coordination.
• Strong organizational and multitasking skills to manage multiple service requests simultaneously.
• Detail-oriented with experience in billing, forecasting, and financial tracking.
• Proficient in project management and financial tools, as well as Microsoft Office Suite (Excel, Word)
• Excellent communication skills to foster collaboration with internal teams and external vendors.
• Ability to adapt to a dynamic work environment and manage competing priorities.
• Min 3 years of experiences.

• Adaptability – Adapts to changes in the work environment;
  Manages competing demands;
  Changes approach or method to best fit the situation;
  Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality – Is consistently at work and on time;
  Ensures work responsibilities are covered when absent;
  Arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.
• Diversity – Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment‑free environment;
  Builds a diverse workforce.
• Ethics – Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values.
• Initiative – Volunteers readily;
  Undertakes self‑development activities;
  Seeks increased responsibilities;
  Takes independent actions and calculated risks;
  Looks for and takes advantage of opportunities;
  Asks for and offers help when needed.
• Innovation – Displays original thinking and creativity;
  Meets challenges with resourcefulness;
  Generates suggestions for improving work;
  Develops innovative approaches and ideas;
  Presents ideas and information in a manner that gets others' attention.
• Interpersonal Skills – Focuses on solving conflict, not blaming;
  Maintains confidentiality;
  Listens to others without interrupting;
  Keeps emotions under control;
  Remains open to others' ideas and tries new things.
• Motivation – Sets and achieves challenging goals;
  Demonstrates persistence and overcomes obstacles;
  Measures self against standard of excellence;
  Takes calculated risks to accomplish goals.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations;
  Listens and gets clarification;
  Responds well to questions;
  Demonstrates group presentation skills;
  Participates in meetings.
• Problem Solving – Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations;
  Uses reason even when dealing with emotional topics.
• Professionalism – Approaches others in a tactful manner;
  Reacts well under pressure;
  Treats others with respect and consideration regardless…