Appointment Services Representative

Summary Services

Froedtert & Medical College of Wisconsin patients in any way possible, particularly with regards to patient registration and scheduling to ensure a quality experience. Tasks are completed for several specialties and a large group of physicians (typically 60 or more) across the many locations of our clinical enterprise following detailed protocols and enterprise scheduling tools. Help patients schedule with the right physician at a time and location most convenient for them and complete full registration and insurance coverage set up to help ensure proper payment for services rendered.

Hybrid position: 95% Remote, 5% Onsite, must live in Metro Milwaukee, WI area. Primary Responsibilities Schedules, cancels and reschedules appointments via phone for multiple specialties and locations including providing directions, instructions and other information regarding appointments. Triages calls to determine caller needs and provide excellent customer service, doing whatever possible to meet patient needs. Responds to inquiries and/or routes calls, messages and requests to appropriate individuals or areas.

Encourages patients to sign up for MyChart and the Froedtert & MCW App to help manage their healthcare electronically and steps them through the process to get activated on these online tools. Completes full registration including setting up insurance coverage for new patients and verification of registration and coverage information for established patients. Runs electronic eligibility to verify coverage information and ensures the insurance is accepted by our physician groups.

Completes MSP questionnaires with Medicare patients. Works through referral queues, faxes, email, and other correspondence following detailed guidelines to schedule patient appointments, create referrals, track completion and communicate back to referring physicians if unable to schedule. If patient’s insurance is not in our network, refers patients to community clinics or to physicians within their network as appropriate. Manages web appointment requests for assigned team.

Checks e-mails and Epic InBasket regularly throughout the day to keep up to date with any changes and receives information on patients who need to be scheduled. Develops understanding of Froedtert & Medical College of Wisconsin clinic locations and the locations of its affiliate facilities, including directions to and within associated buildings in order to give appropriate directions to patients.

Follows detailed protocols and enterprise scheduling tools to ensure accuracy of all appointment scheduling, registration and information given to callers. Anticipates customer needs and resolves problems to ensure a positive customer experience. Employs sound judgment to ensure the best possible public relations. Knowledge – Skills – Abilities Customer Service – Apply principles of customer service to identify customer needs and provide high quality services Computer Skills – Strong computer skills and ability to type at least 20wpm Medical Terminology – Knowledge of medical terminology extremely helpful.

Insurance – Knowledge of insurance terminology and plans preferable in order to accurately verify and register in system. Communication skills – Ability to listen carefully and clearly convey information both verbally and written. Organizational Skills – Organize resources in order to quickly retrieve needed information. Qualifications Minimum Required

Education:

High School Diploma Minimum

Required Experience:

2 years experience

Preferred Experience:

Customer service, call center, and/or EPIC experience preferred. #LI-RT1 Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible…