Payroll Specialist

Position Summary

Performs a wide variety of payroll processing activities, including computing wage and overtime payments, payroll deductions, employee leave management, processing terminations, balancing and controlling earnings and deductions. All payroll computations are determined by employee type and the complexity of the pay rules and the Employee Handbook.

Audits system outputs such as registers and standard reports, determines and corrects out‑of‑balance conditions, prepares and files tax returns for multiple tax cycles, manages garnishment, child support, tax levies and other legal documents. Runs the bi‑weekly payroll process, off‑cycle payments, and subsequent funding requests when necessary.

Ensures net pay and tax deposits and returns are performed timely, eliminating compliance and penalty issues. Ensures accurate payments to employees terminating at school year end, including all applicable leave plan payouts.

• Responsible for maintaining all payroll information by collecting, analyzing, calculating and entering transactions of employee related data, such as earnings and deductions.
• Set up and maintain HR/Payroll data as required for processing life cycles and status updates of all employees.
• Know, and fully understand, the large volume of pay structures as outlined in the Employee Handbook. Ensure accurate payments to employees based on employee type and work performed.
• Review payroll calculations to ensure accurate pay for all employees. Careful review of Payroll Action Requests (PAR’s) and pay detail for all employee changes.
• Manage the Worker’s Compensation payments to employees while tracking leave time used for such payments.
• Prepare, run and close the payrolls as required. Includes responsibility for the balancing and auditing all of payroll totals prior to releasing the payroll for payment. Full review and understanding of standard and custom reports to ensure accuracy.
• Assist with the review of annual W-2 taxable wages and tax reporting prior to distribution. Assist employees as necessary with questions regarding what has been reported.
• Responsible for problem resolution, discrepancies, etc. of the payroll results.
• Collaborate with Human Resources to ensure overall timely and accurate processing.
• Manage entry of employee tax information, leave plan transactions and all payments due to employees.
• Maintain clear, thorough documentation for all audits and processes pertaining to payroll calculation for future reference and audits.
• Prepare employment verification documents and legal documentation for all matters concerning wage attachments. Full understanding of garnishment laws to ensure compliance to eliminate risk of non‑compliance and penalties.
• Prepare payment vouchers for taxes, net pay, agency requirements, etc.
• Collaborate with all locations and employee groups to ensure that there are consistent processes that are well communicated.
• Provide excellent customer service to employees and outside contacts as necessary. Provide customer focused resolutions and support to employees at all times.
• Manage the distribution of pay and statements to employees as necessary.
• Prepare and maintain internal processing control documents and supporting documentation.
• Assist in deployment of payroll driven process improvement initiatives.
• Assist Payroll Supervisor with analysis and investigation of payroll related inquiries.
• Maintain knowledge for preparing monthly, quarterly, and annual reports.
• Responsible for maintaining eligibility, enrollments, and terminations in the Wisconsin Retirement System.

None specified.

• Cover Letter
• Resume