Human Resources Manager

VARC, Inc., is seeking a
Human Resources Manager to lead the day-to-day administration of our HR team in serving as a tactical HR program owner for HR operations. Reporting to the Vice President of Human Resources, this role plays a key part in delivering high-quality HR services by managing the HR team, overseeing benefits administration, compliance, leave management, HR systems, employee records, and HR process improvement initiatives.

The ideal candidate is highly organized, detail-oriented, and passionate about creating efficient processes while providing outstanding support to employees, leaders, and stakeholders throughout the organization.

• Manage HR administration of activities throughout the employee lifecycle, including talent acquisition, onboarding, position changes, promotions, offboarding, course assignment, and content management within learning management systems, and all other employment-related activities.
• Administer and manage all employee benefits programs, including health, dental, vision, and auxiliary benefits. This includes facilitating benefits-related training and education for employees, managing benefit audits and required compliance reporting, overseeing COBRA administration to ensure regulatory compliance, handling ACA reporting and compliance monitoring, and collaborating with insurance brokers and vendors to resolve benefit questions.
• Partner with the VP of HR and other organizational leaders to manage and execute HR-related projects and initiatives, including defining project scope, coordinating timelines and deliverables, identifying process improvement opportunities, implementing operational changes, and ensuring consistent follow-through from planning through completion.
• Serve as primary administrator for HRIS, Benefit Systems, and LMS. This includes managing user access and system configurations, ensuring data integrity across HR systems, processing personnel transactions, and maintaining electronic personnel records and medical records for all employees.
• Manage Leave of Absence process, including administration of the Family Medical Leave Act (FMLA) and extended personal leaves of absence by ensuring proper communication with staff and internal stakeholders, processing of correct paperwork, and ensuring compliance with federal and state guidelines.
• Maintain compliance expectations and reporting standards across all HR functions, including state and federal employment laws, EEOC reporting requirements, 401(k) and retirement audits, workers' compensation audits, OSHA reporting, unemployment insurance audits, and any other relevant compliance requirements.
• Administer the Workers’ Compensation program; coordinating timely reporting and required documentation; managing claims from initial report through closure (including communication with the carrier/TPA, providers, and internal stakeholders); supporting incident investigation, ensuring OSHA recordkeeping and reporting requirements are completed accurately and on time; and maintaining open, confidential communication with leaders and staff to support employee care, compliance, and risk mitigation.
• Administer 401(k) program, including enrollment, changes, and distributions.
• Review, approve, and process HR-related invoices for payment.
• Assist with employee engagement initiatives such as managing employee anniversaries and recognition programs, partnering with the marketing department to celebrate employee milestones, assisting with employee engagement surveys, and initiatives that would support creating a great experience for employees throughout their employment lifecycle.
• Update the employee Intranet with HR and organizational announcements, resources, documents, procedures, and policies.
• Provide…