Student Employment and Payroll Coordinator

Reports to: AVP
-Human Resources
Location: 1025 Administrative Building

The Student Employment and Payroll Coordinator is a full-time position that will be responsible for the day-to-day payroll operations of university student employment. This position’s principal role is to serve as the primary expert on the student employment lifecycle, from onboarding through employment changes, payroll, compliance, and offboarding of our domestic and international student workforce. This role serves as a central resource for student employment by understanding workforce needs, guiding payroll processes, and ensuring compliance with institutional and regulatory requirements.

In addition, this position performs key administrative functions such as maintaining records, coordinating processes, communicating policies, and serving as the primary point of contact to support a consistent, high-quality experience for both hiring managers and student employees. The Student Employment and Payroll Coordinator provides frontline operational support to student employees, student supervisors, and campus partners, responds to inquiries, assists with navigating student employment and payroll processes, and resolves routine issues and escalates more complex issues to the appropriate authority.

• Coordinate all aspects of student employment lifecycle. This includes collaborating with student supervisors on student job requests, developing and providing necessary communications, presenting at meetings, and serving as a point of contact for both students and student supervisors.
• Serve as a primary point of contact for student employees, student supervisors, and campus partners regarding student employment and payroll-related questions; provides guidance, resolve routine issues, and escalates complex matters as appropriate.
• Helps ensure a smooth and positive experience for both student managers and student employees by fostering effective collaboration, clear communication, and timely follow-up.
• Develop and maintains payroll specific reports, databases, and/or records to support accurate reporting, and compliance with established policies, procedures, and legal requirements and regulations.
• Audit and track required student employment and payroll activities, including onboarding, offboarding, background checks, employment eligibility, and other required steps, to ensure completion, accuracy, and compliance with university policies and applicable regulations.
• Maintain accurate and up-to-date student employment records and understand the varying requirements associated with student positions across university departments.
• Enter, review, and process a high volume of student employment hiring, job changes, and other HR actions in the system, ensuring accuracy and compliance with university policies and employment rules.
• Guide students and student supervisors through the employment onboarding process, helping ensure required employment documentation and procedures are completed accurately and within established timelines.
• Coordinate student employment/work study reporting requirements.
• Maintain necessary documentation for payroll records such as tax with holdings and direct deposits.
• Assist with the processing of W2s and 1042-S year-end filing as needed.
• Ensure accuracy and adherence to all payroll policies and procedures.
• Communicate student employment, payroll, and procedural requirements to students, student supervisors, and campus partners, including providing training or presentations when needed.

• Verify and track work eligibility for F-1 and J-1 students, ensuring they do not exceed work hour limits during academic terms.
• Support international students in obtaining…