Manager - Grants and Institutional Compliance

Job Category

Regular Management

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

Note to internal applicants:
Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.

Job Description Summary

The Manager - Grants and Institutional Compliance provides leadership for the College's grant development and administration functions and oversees key institutional compliance processes, including Perkins grant planning, Affirmative Action processes, and Institutional Review Board (IRB) administration.

This position ensures the integration of external funding strategy with federal and state compliance requirements, including those associated with the Carl

D. Perkins Act, Affirmative Action planning, and related Office for Civil Rights (OCR) expectations. The Manager leads the development, submission, and management of grants while also ensuring that compliance-related processes are effectively planned, executed, and aligned across the institution.

The role is accountable for successful grant outcomes and for driving the planning and execution of compliance-related processes in partnership with Human Resources, Access and Community Engagement, Student Services, and Institutional Compliance Reporting. While compliance ownership is distributed across functional areas, this position is responsible for ensuring that processes are coordinated, timely, and aligned with institutional priorities.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

Grants Strategy, Development, and Administration

* Lead the full lifecycle of grant development, including research, opportunity identification, proposal development, writing, submission, and post-award reporting and monitoring.

* Interpret funding guidelines and ensure proposals align with grant requirements, institutional priorities, and strategic objectives.

* Convene and lead cross-functional grant proposal teams as needed for each grant.

* Coordinate development of grant budgets in partnership with appropriate college teams and ensure compliance with fiscal and funding requirements.

* Maintain and oversee grant management systems, including proposal documentation, award tracking, and reporting processes.

* Coordinate and prepare the monthly and annual grant reports to the Board of Trustees for review by the Director of the department.

* Manage relationships with funding agencies and external partners and represent the College in grant-related collaborations and initiatives.

* Collaborate cross-functionally with all levels of College staff on the formulation of both the written document and grant budget for the final submission and post-award compliance. Coordinate proposal team formation of principal investigators (PIs) and collaborators; support proposal and budget development and writing; write and edit proposal narratives; create and submit proposal materials; and serve as liaison for staff during pre- and post-award periods.

Perkins Grant Planning and Management

* Lead the planning, development, and submission of the College's Perkins grant, including coordination of timelines, requirements, and deliverables.

* Ensure alignment of the Perkins plan with the Comprehensive Local Needs Assessment (CLNA) and College strategic priorities.

* Collaborate with Student Services and other responsible units to integrate program activities and required outcomes into the Perkins plan.

* Provide grant writing, documentation, and submission support for Perkins-related activities.

* Monitor timelines and submission requirements to ensure timely and compliant completion of all Perkins deliverables.

* Identify risks related to timeline, data availability, or required inputs and escalate as appropriate.

Affirmative Action and Civil Rights Compliance…