Girls on the Run Northeast Wisconsin: Operations Coordinator

Girls on the Run Northeast Wisconsin:
Operations Coordinator

Final date to receive applications: 24 August 2026

Department: Council Operations

Employment Type: Part Time

Location: Girls on the Run Northeast Wisconsin

Reporting To: Tania Spofford, Executive Director

Compensation: $15.00 - $18.00 / hour

Organizational

Summary:

Girls on the Run of Northeast Wisconsin is a nonprofit organization dedicated to empowering girls to recognize and activate their limitless potential. Through a fun, evidence-based youth development program that integrates physical activity and running, we help participants in grades 3-8 build confidence, develop healthy habits, and strengthen social, emotional, and physical skills. Committed to fostering an inclusive and supportive environment, Girls on the Run works to eliminate barriers to participation, promote diversity among staff and volunteers, and ensure all girls have access to programming that inspires them to navigate life’s challenges and boldly pursue their dreams.

Girls on the Run Northeast Wisconsin serves girls in Brown, Calumet, Door, Kewaunee, Manitowoc, Outagamie, Sheboygan, Waupaca, and Winnebago counties. Visit our website to learn more about our program and impact: https://(Use the "Apply for this Job" box below)./

Position Summary: The Operations Coordinator plays a vital role in ensuring the smooth day-to-day functioning of the organization. This position combines administrative operations, donor and development support, communications, volunteer coordination, community outreach, and light program support. Priorities will vary throughout the year, with increased time devoted to volunteer recruitment, donor support, communications, and event coordination during peak program and fundraising periods.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and passionate about supporting the organization's mission.

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management

• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts

• Manage the organization's Facebook account, scheduling 2 to 3 posts per week
• Create promotional graphics using Canva branded templates
• Manage and regularly update email groups/lists (donors, volunteers, participant families, community partners)
• Organize and curate photos, reels, and stories submitted by coaches and program staff for donor and community engagement
• Assemble and distribute electronic newsletter (template-based; content provided)

• Serve as the primary point of contact for area volunteer centers
• Maintain Girls on the Run (GOTR) volunteer opportunity postings and requests
• Follow up with volunteer inquiries and maintain volunteer records
• Support volunteer communications, scheduling, and event assignments
• Identify and coordinate participation in community events that support volunteer recruitment and organizational visibility

• Deliver and pick up supplies at Girls on the Run program sites in the Appleton/Fox Valley region during the school year
• Assist with seasonal 5K (May & Nov.) day-of logistics, including vendor/sponsor support, registration booth, merchandise, and refreshments

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience
• Prior experience in office administration, nonprofit operations, development/donor relations, or a related field
• Familiarity with donor management/CRM systems (e.g., Pinwheel) a plus
• Experience with Canva, Facebook business pages, and email marketing platforms (e.g., Constant Contact, Mailchimp)
• Excellent organizational skills with…