Central Office Secretary

Central Office Secretary II, 12 Month

Qualifications:

• High school diploma or equivalent
• Experience with Google Workspace, Microsoft 365, preferred
• Previous office support work
• Ability and willingness to work before or after hours as needed
• Skills in organization, communication, problem solving, multi-tasking, dealing effectively and professionally with the public and employees
• Possess and demonstrate high ethical standards, accountability, and integrity and ensure compliance with ACS policies and procedures

FSLA Status:
Non Exempt

Reports To:

Superintendent

Background Check

Required:

(HB 402 ACT 99-361 Alabama Legislature) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.

Essential Duties:

• Assists with, updates, edits and reports data related to certified personnel with certificates, including those new and expiring.
• Maintains official Board meeting records and other system records for compliance with established rules and procedures.
• Communicate effectively and manages office communication processes as directed.
• Assists with maintaining ACS personnel files for all employees.
• Assists with inquiries, verifications and requests for information related to personnel files and the Board to respond in a timely and accurate manner.
• Maintains school vehicle reservation calendar.
• Participates in personnel onboarding and substitute recruitment.
• Reports potential problems, unusual events or work irregularities to appropriate administrative or supervisory personnel.
• Maintains skill in district standard software.
• Provides administrative support to colleagues and central office administrators, as needed.
• Maintains confidentiality regarding school/workplace matters.
• Cooperates with auditors and provides information as requested.
• Provides relief for the Receptionist function.
• Possesses physical, emotional ability and dexterity as needed to perform work required in a fast pace intensive work environment. Plans and accomplishes work within limited time periods.
• Follow school system rules, procedures, Board policies, State and Federal rules and regulations.
• Engages in professional growth, demonstrates professional ethics and leadership.
• Shows initiative and demonstrates cooperative spirit.
• Performs other related duties as assigned.

Contract Period: 240 Days

Salary Range:
Salary schedule depending on experience

Opening Date:
August 6, 2026