Development Specialist, Administrative - Foundation Non-Union, Non-Exempt

Job Overview

The Development Specialist will assist in the implementation of administrative processes, systems, and structures that support the strong fundraising program focused on the Foundation.

• Assists in the administration and coordination of a variety of administrative projects, including developing and implementing project goals and strategies, including budgets and financials.
• Provides key day‑to‑day operational support to Foundation team leaders with administrative functions such as planning, organizing, coordinating, scheduling, and implementing project activities to meet objectives.
• Coordinates and assembles confidential documentation, ensuring completeness and accuracy for submission to appropriate department/division for review and approval.
• Maintains confidential files and coordinates monitoring of distribution of confidential materials.
• Researches data on donors, giving histories, proposal development and biographical summaries.
• Manages day‑to‑day communications with key members of leadership.
• Assists in planning data collection, preparing reports, correspondence, other materials and analysis according to project schedules or on an as‑needed basis.
• Assists in developing and updating departmental policies and procedures and coordinating implementation.
• Works with key staff in managing calendar appointments and schedules.
• Assists in fundraising, special events, and other activities on request, including representing the foundation at assigned functions. Additional support includes tracking RSVPs, sending invitations, and assisting with event planning and set up.
• Assists with logistical support for board committees and board meetings.
• Monitors progress toward completion of assigned tasks, ensuring reports and recommendations are prepared and submitted in a timely manner and following up with implementation, as appropriate.
• Provides customer service support through answering inquiries and providing information to stakeholders such as donors, supporters, hospital staff, etc.

• 5 years directly related project or administrative experience.

• Self‑starter with outstanding computer, communication and people skills.
• Strong writing skills.
• Excellent organizational skills.
• Attention to detail.
• Ability to work independently and as a member of a team to achieve goals.
• Expertise and skill in MS Office (Word, Excel, Outlook, PowerPoint) and email platforms.
• Flexible, collaborative, adaptable work style and sense of humor.

The annual salary range for this position is $29.00 - $45.20. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.