Medical Billing Supervisor - Data Entry & Payment

Great billing starts with great data.

If you’re a hands-on supervisor who understands charge entry, payment posting, and the importance of getting the details right, we want to hear from you.

Huntington-Hill Imaging Center (California Medical Business Services is dedicated to improving medical practices through the use of innovative technologies, strategic partnerships, and years of industry experience. Our efforts are directed toward providing quality patient care in the Radiology field. Our team consists of Board Certified Radiologists, Medical Administrators, Technologists, Billing and Scheduling staff, and Patient Support staff.

This full-time
Data Entry and Payment Posting Supervisor position will be 40 hours/week, and is located at our business office in Arcadia, CA. This position is an onsite position. Occasional weekend work may be required for special projects

$28/hour-$30/hour

In this vital role you will be responsible for overseeing the accurate and timely completion of data entry functions, including charge entry and payment posting for all assigned practices. This position supervises departmental staff, monitors daily workflow, ensures receipt and processing of charge and payment files, and supports clean-claim submission through effective front-end controls and issue resolution.

• Supervise and coordinate the daily workflow of the Data Entry team.
• Monitor staff productivity, quality, attendance, and completion of assigned responsibilities.
• Manage department staffing needs, workload distribution, and coverage.
• Train and onboard new employees and monitor progress through the introductory and training period.
• Coach and develop staff, including cross‑training and expansion of job responsibilities.
• Ensure compliance with company policies, including attendance, meal and rest periods, dress code, cell phone use, safety, security, and other workplace requirements.
• Participate in employee performance evaluations, coaching, and corrective action in collaboration with the Revenue Cycle Director and Human Resources, as appropriate.
• Identify front‑end issues that may prevent clean claim submission and recommend workflow, system, or process improvements.
• Monitor charge‑entry workflows and ensure exceptions, anonymous charges, lookup queues, and other unresolved items are completed within established turnaround standards.
• Ensure all charges are processed and billed within seven days unless otherwise directed by client‑specific requirements.
• Monitor coding files to ensure timely daily transmission, receipt, and processing for all applicable clients.
• Monitor client charge and demographic files to ensure expected daily files are received and promptly address missing or delayed files.
• Monitor outsourced staff and vendors to ensure assigned duties are completed accurately and within required turnaround times.
• Monitor payment‑posting workflows to ensure payments and deposits are processed timely and accurately.
• Monitor daily deposits for all clients and elevate discrepancies or delays.
• Print refund checks for assigned practices in accordance with approved refund processes.
• Ensure check images or physical checks are retained and destroyed in accordance with company policy and applicable retention requirements.
• Develop departmental goals, productivity standards, and quality expectations.
• Monitor key performance indicators and identify opportunities to improve efficiency, accuracy, and turnaround time.
• Maintain a professional, respectful, and collaborative work environment consistent with company values.
• Provide hands‑on support to Data Entry staff when workload or operational needs require.
• Communicat…