Executive Director of Business Services

Job Description

• Bachelor's degree or higher from an accredited educational institution or equivalent combination of education, training, and experience.
• Advanced degree preferred.
• Ten (10) years of effective leadership experience in school finance, technology, facility management, transportation services, food services and/or other administrative experience with duties in operations management.
• Experience as executive director of operations or equivalent experience required.

• Knowledge of Florida School Laws, Florida Administrative Code, Administrative Rules and Regulations, and local School Board policies.
• Knowledge of Employment and Labor Laws.
• Knowledge of FDLE investigative procedures.
• Knowledge of USDA regulations.
• Skill in contract negotiations and conflict resolution.
• Skill in analyzing data from various sources in the decision-making process.
• Skill in maintaining positive interpersonal relationships with employees and the community.
• Ability to work cooperatively with state and local departments and agencies.
• Ability to plan, organize, and present information to the public.
• Ability to provide leadership and oversight to district departments.
• Ability to multi-task and manage time effectively.

Superintendent of Schools

To deliver substantial support to the Superintendent of Schools by providing leadership and oversight to all business operations.

Assigned Personnel

• Supervise insurance contract development.
• Oversee the installation, maintenance and repair of computer hardware and software throughout the district.
• Direct the preparation of the Superintendent's annual financial report and the annual cost report.
• Direct the accounting for receipts and expenditures of district funds and ensure that appropriate ledgers are maintained in conformity with generally accepted accounting principles.
• Collaborate with the accounting division staff to ensure accurate accounting practices.
• Plan and maintain schedules to meet institutional deadlines.
• Prepare and submit online the district's annual budget to the Department of Education.
• Ensure district compliance with Governmental Accounting Standards Board financial reporting changes.
• Serve as the district's point person for annual audits and initiate corrective action when necessary.
• Serve as an advisor to budget managers and grant managers.
• Train new administrators.
• Develop short- and long-range plans for the conduct, growth and improvements of department programs and services.
• Manage the district's investment and borrowing programs.
• Direct the preparation of financial and cost reports and warrant list for School Board approval.
• Plan and coordinate the hardware and software needs of the district's business applications.
• Provide forecasts and develop budget for all administrative computer-related activities.
• Develop, update and maintain a manual of technology-related methods and standards.
• Establish and monitor procedures which ensure timely and accurate reconciliation of bank accounts, payment of payrolls and properly documented invoices and vouchers taking advantage of allowable discounts.
• Review and approve grant application budgets.
• Monitor and report on budget performance in schools and district divisions.
• Approve all journal entries and disbursement vouchers.
• Oversee the internal service order system to ensure accounting controls.
• Prepare monthly cash flow projections and make appropriate recommendations to ensure the availability of funds to pay current obligations.
• Monitor FTE projections and reporting.
• Prepare requests for disbursement of state and federal funds.
• Prepare budget amendments for School Board action.
• Monitor the administration of contracts.
• Assist with the maintenance of personal property records.
• Review technology project schedules.
• Inspect school lunch facilities and operations to ensure that standards of cleanliness, health and safety are being maintained.
• Interface with principals concerning the operation of the food service program.
• Prepare and submit requests for…