Accounting Coordinator

Overview

Cal Poly Humboldt is accepting applications for an Accounting Technician II / Accounting Coordinator in the Accounting Department. This is a full-time, benefited, exempt, 12-month position with a one-year probationary period.

Job no: 553782
Work type: Staff
Location: Humboldt
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Salary Range: $4,037 – $5,881 per month. Hiring Range: $4,037. This position includes a premium benefits package.

This is a 12-month permanent position in the Accounting Department with a one-year probationary period.

This position provides journey-level accounting and technical support for campus and auxiliary financial operations, including fund setup and maintenance, reconciliations, cash and banking support, asset management assistance, and general accounting duties requiring initiative, judgment, and a thorough knowledge of financial record-keeping practices.

• General Accounting Support:
  Provide entry-level accounting support to campus and auxiliary operations by applying established accounting methods, procedures, and CSU policies.
• Review financial documents for accuracy, completeness, and compliance; prepare correcting and adjusting entries as needed.
• Perform account and fund reconciliations, analyze variances, research discrepancies, and compile data to support accurate financial reporting.
• Assist with period-end and year-end activities, including gathering data, preparing supporting documentation, and resolving outstanding financial items.

• Treasury & Asset Support:
  Provide banking and cash management support, including researching and resolving variances (e.g., wires, ACH, credit card settlements), monitoring daily bank activity, and coordinating with departments on missing or unidentified deposits.
• Provide support for asset management functions, including data entry, reviewing asset transactions, tracking equipment purchases, and preparing related documentation.
• Assist with annual inventory activities, data cleanup, and system updates.

• Chartfield Setup & Maintenance:
  Process and maintain new fund, program, project, and chart field setups in the financial system.
• Ensure configurations follow CSU and campus accounting requirements and provide appropriate documentation.
• Collaborate with Accounting, Budget, and Auxiliary partners to validate requests and resolve discrepancies.

• Assist with External & Internal Audits:
  Support audit activities by gathering documentation, responding to inquiries, and ensuring timely and accurate delivery of requested information.

• Other Duties as Assigned

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities:

• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
• Compute and post numbers rapidly and accurately.
• Maintain files and records.
• Identify, trace, and correct errors.
• Follow directions.
• Interpret and apply written rules and regulations.
• Establish and maintain effective working relationships with others.
• Exercise tact, courtesy, alertness, and good judgment in responding to others.
• Read and write English at a level appropriate to the position.
• Apply accounting procedures and practices to the analysis of basic accounting problems.
• Analyze and interpret accounting data.
• Apply problem solving techniques in finding solutions to basic accounting problems.
• Understand and apply applicable rules, regulations, policies, and procedures.
• Work independently and make sound decisions and recommendations regarding accounting activities.

Experience:

• Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities.

• Experience preparing, reviewing, or assisting with journal entries, including correcting or…