Administrative Assistant; H

This position is responsible for the administrative support of senior plant-level operations managers as well as the professional and efficient managing of visitors, customers, telephone calls and messages at the reception area.

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Directs visitors by maintaining employee and department directories, giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe, clean and well-presented reception area by complying with procedures, rules, and regulations. Has ownership for the appearance of reception area comprising the entrance area, stairs, ground and first level seating areas.
• Drafts financial, statistical, narrative, and/or other reports as requested.
• Performs daily reporting tasks.
• Uses Oracle and other information sources to prepare reports and documents as assigned by management.
• Provides back-up and assistance to functions within the Operations Department.
• Arranges, participates in, and implements conferences and committee meetings.
• Arranges and coordinates travel, accommodation, car rentals and other needs for site personnel or visitors as directed by management.
• Monitors and controls stationary inventory levels and organizes replenishment as required.
• Composes letters, notes, spreadsheets and other documents at management's request.
• Maintains confidential and non-confidential records as assigned by management.

• High school diploma, or equivalent, preferred
• Excellent PC skills including MS Office, Outlook and Oracle.
• Capable of working independently.
• Strong communication and organizational skills.
• Relevant reception and administration experience

• Job Identification 2122
• Posting Date 06/16/2026, 02:24 PM
• Job Schedule Full time