Business Mgr Retail Job Ardmore area,Oklahoma USA,Administrative/Clerical

Position: Business Mgr 3 Retail
Key Responsibilities
Deal Intake & Coordination

Receive and manage original deal files from the General Manager after deal approval
Coordinate with General Manager and Finance Manager to initiate deal processing
Ensure all documentation is complete and accurate from the outset

Financial Oversight & Closing Preparation

Partner with Finance Manager to prepare deals for closing
Compile and submit all contractor bids ("hard bids")
Prepare Cost Worksheets and Commission Sheets prior to closing
Verify all financials align with approved deal structure and profitability targets

Contractor & Project Management

Serve as the primary point of contact for all contractors
Obtain and evaluate bids; coordinate project scope and timelines
Schedule all construction and manage timelines to meet closing deadlines
Conduct regular (weekly or more frequent) check-ins with contractors
Ensure all work is completed as agreed and on schedule

Customer & Vendor Communication

Communicate directly with customers to provide updates and obtain approvals
Facilitate Cost Worksheet approval via email or fax
Coordinate with lenders and vendors to ensure timely completion of all requirements

Quality Control & Compliance

Order and manage required site checks and inspections
Verify completion of work through photos and required documentation
Monitor vendor billing and report discrepancies immediately
Review all customer information for accuracy prior to closing
Process and scan original customer files to corporate in compliance with company standards

Closing Coordination

Prepare all closing documents
Schedule closings with customers and title companies
Ensure all conditions are met prior to closing
Authorize or coordinate key release to customer upon completion

Systems & Reporting

Maintain accurate inventory and records using internal systems (e.g., Pro Sys)
Enter Purchase Orders and build homes/projects in system upon order confirmation
Maintain daily deal tracking and update statuses consistently
Use deal tracker in daily communication with General Managers

Administrative & Operational Support

Submit finalized Cost Worksheets to General Manager (and Regional VP as required)
Serve as backup for time management functions in UKG
Assist with employee status change forms and administrative processes as needed

Key Skills & Competencies

Strong organizational and project management skills
Excellent communication and coordination abilities
High attention to detail and accuracy
Ability to manage multiple projects and deadlines simultaneously
Problem-solving and decision-making skills
Financial and operational acumen

Success Metrics

Deals closed on time and within budget
Accuracy of cost and commission documentation
Contractor performance and timeline adherence
Customer satisfaction and communication effectiveness
Compliance with internal processes and documentation standards

Equal Opportunity Employer
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