Executive Assistant

Via Elegante Assisted Living & Memory Care

Posted Feb 27

Full-time

Arizona

Advanced (5-10 yrs)

Are you highly organized, people-focused, and energized by a fast-paced environment? Do you enjoy supporting leadership while also creating meaningful experiences for seniors and their families? Via Elegante Assisted Living is seeking a dynamic Executive Assistant to support our Executive Director. If you thrive in a role where no two days are the same - and where your work truly makes a difference - we'd love to meet you.

• Provide direct administrative support to the Executive Director
• Manage front desk operations, phones, emails, and visitor coordination
• Maintain organized records, billing support, and compliance documentationli>
  
  Assist with resident admissions and onboarding paperwork
• Coordinate transportation scheduling and provider communication
• Support financial tracking, deposits, and documentation submission
• Assist with special projects and community initiatives

• Respond to resident and family inquiries with professionalism and warmth
• Support new resident move-ins and room transfers
• Conduct community tours for prospective families
• Monitor care-related communication and documentation
• Help maintain a safe, welcoming, and organized environment

• Assist in planning and coordinating life enrichment programs
• Support group activities, outings, and dementia-friendly engagement
• Help maintain the monthly activities calendar
• Ensure activity spaces and supplies are organized
• Encourage resident participation and social connection

• High School Diploma or GED required
• Experience in senior living, healthcare, hospitality, or administrative coordination preferred
• Strong organizational and multitasking skills
• Confident communicator with a warm, professional demeanor
• Proficient in Microsoft Office and digital systems
• Ability to manage multiple priorities and meet deadlines
• Valid Arizona Driver's License (or )
• CPR/First Aid certification (or ability to obtain)
• Ability to work occasional evenings, weekends, or holidays as needed
• Arizona Memory Care Certificate

• Meaningful work in a mission-driven environment
• Supportive leadership team
• Opportunities to grow professionally
• Positive, team-centered culture
• A chance to truly impact residents’ daily lives

Clear background check and drug screening

Salary: $20 - $25 per hour