Senior Staff Accountant

Awaken A New Sense Of Purpose In Your Career

Tucked among 20+ acres of Arizona's succulent-studded Sonoran Desert, CIVANA is a top-ranked destination wellness resort built on a simple philosophy: happiness first, healthiness always. Behind every sound bath, sunrise hike, and plant-forward meal is a finance team that keeps the whole place humming by paying our partners on time, paying our people accurately, and protecting what we've built. That's where you come in.

This isn't invoice-stamping at a faceless company. You'll be the person every vendor and every team member counts on, with modern tools, real ownership, and a seat on a small, capable finance team where your work is seen and valued.

Reporting to the Director of Finance, the Sr Staff Accounting owns various tasks throughout the office with primary focus on two things everyone cares about: paying our vendors and paying our people. You'll run the day-to-day AP cycle through our modern procure-to-pay stack (Reeco for purchasing and invoices, Corpay for payments, M3 for accounting) and process payroll for the resort's team members.

If you love a clean match, a balanced reconciliation, and a payday that lands without a hiccup, you'll feel right at home.

• Run the AP engine. Manage the daily invoice queue in Reeco. Capture, match, and code invoices so every purchase is authorized and booked right the first time.
• Protect the process. Champion our "No PO, no pay" rule, verify GL coding at the point of purchase, short-pay for shorted or damaged goods, and track vendor credits until they land.
• Prepare the payment run. Build the weekly payment run in Corpay and ACH, from aging and cash requirements to payment selection with the Director of Finance, staged for CFO review before release.
• Guard the gate. Support vendor and contractor onboarding: W-9s on file, bank details verified by callback, and no payee paid before setup. You'll be a front-line defense against payment fraud.
• Process payroll. Own the payroll cycle end to end. Review and validate timekeeping with department managers, process new hires, pay changes, and terminations, and handle gratuities, service charges, deductions, and garnishments accurately and confidentially.
• Be the answer. Resolve vendor and team member questions about invoices, payments, and paychecks with speed and warmth, and escalate through the right channels when needed.
• Close the month. Reconcile vendor statements, prepare AP and payroll accruals and journal entries, tie the AP aging to the general ledger in M3, reconcile the company credit card statement, and support year-end 1099 and W-2 reporting.

• Reeco for procurement and AP automation
• Corpay for payments and expense management
• M3 Accounting Core for the general ledger and core accounting
• ADP for payroll and timekeeping

• 2+ years of accounts payable, payroll, or related accounting experience. Hospitality, resort, or restaurant experience is a big plus.
• Working knowledge of payroll processing (timekeeping, deductions, garnishments, gratuities) and PO-based purchasing controls, or the drive to master both quickly.
• Comfort with systems. Experience with Reeco, Corpay, M3, or ADP is great. Fluency in Excel and a knack for learning new platforms is essential.
• Sharp attention to detail and healthy skepticism. You notice the coding that's off, and you'd never change bank details without verifying first.
• Discretion and trustworthiness with confidential pay information.
• A team-player mindset. You communicate clearly with vendors, managers, and team members, and you pitch in across the finance team when it counts.