Accounting Specialist

Accounting Specialist

As an Accounting Specialist with Maricopa County Parks and Recreation, you'll support critical daily financial operations by reconciling revenue, processing accounts payable transactions, preparing financial reports, maintaining records, and researching discrepancies. Accuracy, timeliness, attention to detail, and sound judgment are essential, as your work directly supports departmental and County financial reporting. Parks relies on accurate and timely revenue and expenditure information throughout the fiscal year to monitor budgets, evaluate available resources, and make informed financial and operational decisions.

This information is also essential for meeting reporting requirements and responding to inquiries from the Office of Management and Budget (OMB) and Department of Finance (DOF). You'll carefully review, reconcile, and document financial transactions to maintain reliable records and a clear audit trail. This includes identifying discrepancies, researching their cause, documenting corrections, and resolving issues promptly in accordance with County financial policies and procedures.

This role is ideal for someone who takes ownership of their work, values precision, recognizes when financial information does not align, and follows issues through to resolution. Your work will contribute directly to the department's financial accountability, audit readiness, and responsible management of public resources.

We Require:

• Two years of experience in one or more of the following areas: clerical accounting, bookkeeping, finance administration
• High school diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.

We Also Value:

• Associate's degree in business administration, Accounting, or Finance
• Experience in fund accounting and financial systems within a government organization
• Experience working with CGI
• Proficient with Microsoft Office Suite (Excel, Word, Outlook)

Job Contributions:

• Accurately and timely reconcile park revenue between the department point-of-sale system, bank deposits, credit card transactions, and applicable financial records; identify, research, document, and resolve discrepancies.
• Monitor revenue activity for missing, unusual, or unmatched transactions and promptly research and communicate unresolved issues that could delay or affect financial reporting.
• Prepare and process weekly revenue reports within established timelines, carefully verifying transactions and supporting documentation for completeness and accuracy before submission.
• Prepare and submit Cash Receipt Transmittals and verify that revenue is accurately recorded in the appropriate financial reporting period.
• Maintain accurate, complete, and organized spreadsheets and databases used for current and historical revenue reporting. Prepare monthly reports, reviewing financial information for accuracy and completeness before submission.
• Support departmental financial reporting by ensuring revenue and expenditure information is current, accurate, and reliable so department leadership can monitor financial activity and make informed financial and operational decisions throughout the fiscal year.
• Support the department's responsibility to provide timely and accurate financial information to OMB, DOF, and other County financial partners, including researching and explaining discrepancies or reporting delays when necessary.
• Research credit disputes and related discrepancies, reviewing transaction details and supporting documentation to determine the cause and ensure appropriate resolution.
• Reconciles year-end financial reports and park cash funds, maintains accurate records of responsible parties, resolves discrepancies, and ensures compliance with County financial policies.
• Maintain financial records and supporting documentation in a manner that provides a clear audit trail and supports internal and external audit requirements.
• Processes accounts payable items, including invoices and requisitions, payment vouchers, and journal entries; maintains purchase order files, contract files and payment files; prepares…