Middle School Attendance Clerk

WILLCOX UNIFIED SCHOOL DISTRICT
480 North Bisbee Avenue
Willcox, Arizona 85643

Job Title: Attendance Clerk

Reports To: Principal

The Attendance Clerk is responsible for monitoring and maintaining accurate student attendance records, supporting daily office operations, and providing excellent customer service to students, staff, and the public. This role is essential in promoting consistent student attendance and compliance with district attendance policies.

• Experience working with youth in an educational setting; office and/or attendance experience preferred but not required.
• Proficient verbal and written communication skills.
• Demonstrated proficiency in basic math.
• Equivalent combination of education, training, and experience may be considered.
• FBI fingerprint background check required.
• Bilingual (English/Spanish) skills preferred.

This list is illustrative and not intended to be all-inclusive. Additional duties may be assigned.

• Greet visitors and respond to inquiries in a professional and courteous manner.
• Answer and direct incoming phone calls; maintain a calm and respectful demeanor.
• Monitor and review daily attendance records to identify irregularities and excessive absences.
• Investigate and document student absences in accordance with district policy.
• Communicate with students, parents, and staff regarding attendance concerns and requirements.
• Review absence documentation to determine validity and assign appropriate absence codes; issue admit slips as needed.
• Prepare and maintain attendance reports, letters, and documentation for internal and external use.
• Set up and manage student files, including registration paperwork, and process incoming and outgoing student records.
• Assist in preparing and delivering daily announcements to staff and students.
• Recommend student withdrawals based on attendance and prepare all necessary documentation.
• Administer basic first aid and medications as needed; notify the school nurse when appropriate.
• Support staff attendance tracking, including time sheet preparation and substitute coordination.
• Manage student parking permits, including paperwork, space assignments, and tag distribution.
• Coordinate and supervise assigned student aides.
• Collect and receipt monies when necessary.
• Perform other related duties as assigned.

• Work may involve sitting for extended periods, standing, bending, reaching, and lifting up to 25 lbs.
• Must be able to move between locations within the school.
• Visual and auditory acuity required to perform job functions.
• Must be able to multitask effectively in a fast-paced environment.

• Ability to understand and follow oral and written instructions.
• Strong organizational and problem‑solving skills.
• Able to maintain confidentiality and professionalism at all times.

• Standard office equipment (computers, phones, copiers, fax machines, printers).
• District attendance software (e.g., Power School).

• Indoor, school office environment.
• Frequent contact with students, staff, and the public.
• Exposure to occasional noise and interruptions.

Performance will be evaluated in accordance with Governing Board Policy GDO (Evaluation of Support Staff Members).