Administrative Assistant II

Position

Description:

School/Departmental Administrative Assistant II

Classification : Non-Exempt

Salary: Approved Classifed Compensation Plan

General Statement Of Responsibilities Under the direction of the Principal/Supervisor, organize, coordinate and manage the clerical activities and communications of an office; perform varied and responsible secretarial duties; serve as confidential secretary; provide specialized assistance and information to students, parents, faculty and others.

PRINCIPAL DUTIES: (essential functions)

• Serve as liaison among the principal/supervisor, teachers, students, parents and other staff members.
• Provide a wide variety of responsible secretarial in support of school/department office activities, administrative, teaching and support staff.
• Serve as confidential secretary to the Principal/Supervisor; type, file and process personnel evaluations, documentation of disciplinary actions and other sensitive materials.
• Greet parents, students, staff and other visitors to the school/department office; assist visitors and direct them to appropriate personnel.
• Understand, interpret, apply and explain State and District rules, regulations, policies and procedures related to school operations, programs and services.
• Prepare, format, type, edit, proofread, process and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions and other documents.
• Maintain the school/department calendar of events and schedule facilities use.
• Schedule meetings, appointments and conferences for the Principal/Supervisor as requested.
• Answer telephones and respond to questions; take and relay messages; provide assistance and information.
• Compose routine memos and correspondence from brief verbal instructions or notes.
• Maintain a variety of records and files including materials of a confidential nature.
• Record and process employee attendance data for payroll purposes.
• Greet and orient substitute personnel; open, sort and route mail.
• Order, receive, store and maintain office supplies.
• Operate a variety of standard office machines.
• Coordinate and assure the timely completion of office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students.
• Monitor student conduct in the office.
• Prepare agendas, attend meetings and take minutes.
• Maintain budget records; record expenditures and maintain current balances in assigned accounts.
• Schedule and request maintenance and repair on equipment and facilities.
• Train and provide work direction to others as assigned.
• Perform related duties as assigned.

Knowledge And Skills Required

• Knowledge of general safety rules and techniques.
• Knowledge of district rules of conduct.
• Knowledge of modern office practices, procedures and equipment
• Knowledge of correct English usage, spelling, grammar, punctuation and composition
• Knowledge of applicable sections of the Board Policy and other laws and regulations
• Skill in establishing and revising work priorities
• Skill in maintaining complex filing systems containing confidential or sensitive information.
• Skill in working effectively with frequent interruptions and many demands on time.
• Skill in establishing and maintaining effective working relationships with others.

Physical Requirements Able to perform physical requirements of the position with or without reasonable accommodation

Minimum Qualifications

• High School Diploma/GED – supplemented by course work in office practices, bookkeeping or related field
• Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial record keeping.
• IVP Fingerprint Clearance Card

AN EQUAL OPPORTUNITY EMPLOYER The Maricopa Unified School District Does Not…