Activities Coordinator

Activities Coordinator

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow's lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

Job Summary The Activities Coordinator coordinates all aspects of Company meetings and events.

Compensation: $22.00 Hourly Benefits:
Medical, Dental, Vision, Vacation and Sick, 401K

Schedule:

Monday through Friday, 8:00 AM to 4:00 PM. Flexibility is required, as occasional evening events may be scheduled during the season.

General Accountabilities

• Evaluate and select providers of services according to customer requirements.
• Negotiate contracts with service providers, suppliers, and vendors
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Inspect event facilities to ensure that they conform to customer requirements.
• Confer with staff at event site to coordinate details.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Review event bills for accuracy, and approve payment.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Maintain records of events, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Takes appropriate disciplinary action in response to insubordination, misconduct, and lackluster performance.
• Thoroughly documents employee/resident incidents as they arise.
• The Company reserves the right to add or change duties at any time.

Job Qualifications

• Experience:
  
  At least three years of experience as an event planner.
• Education:
  
  Bachelor's Degree in hospitality management or the equivalent in training and experience.
• Valid driver's license along with a good driving record.