Insomniac - Media Admin, Media

Job Summary

Do you enjoy dance music? Do you excel at post‑production project management? Then you’re in luck! We are looking for a highly motivated self‑starter who embodies both a passion for dance culture and a love of the new media space. Is this you? Read on…

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state‑of‑the‑art lighting, pyrotechnics and sound design, large‑scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

The New Media department is responsible for all steps of the production process for the creation of video, animation, and original audio related to marketing materials, live‑streaming, on‑site multimedia activations and art installations.

The Media Admin is responsible for assisting in the operations of the media department. Working closely with the Sr Director of Media Operations, this position will be tasked with setting and managing meetings for all production related festival needs, tracking communications, leading Asana management, and advancing travel.

This is not a remote position and is an office‑centric role based out of Calabasas, CA. This position reports to the Senior Director of Media Operations.

• At the direction of the Director of Media and Sr. Director of Media Ops, the Admin will be responsible for arranging media production related meetings, ensuring the right parties are present and agenda are set.
• Work in Asana, tracking all related tasks and due dates, making sure they are communicated appropriately.
• Handle all travel advancing.
• Maintain purchase logs for all company card purchases, as well as reconciling online.
• As needed, create and submit expense reports for Sr Dir of Media, Dir of Media and Dir of Post.
• Maintain internal reporting documents – crew logs, task completions.
• Working with Design and Video teams, lead outside vendor onboarding, PO creation and invoice intake.
• Assist on Special Projects as needed.

• Bachelor’s degree in a relevant field equivalent experience preferred.
• 3‑5 years of experience in media production preferred but not required.
• Ability to evaluate project briefs creatively and financially as well as communicate effectively these evaluations to the client.
• Familiar with project management tools such as Asana, preferred.
• Basic knowledge of creative processes and exposure to creative workflows.
• Understanding of digital content formats, assets and the role of video editors, sound designers and motion graphic artists.
• Experience in quality control and familiarity with proofreading, editing and reviewing deliverables to ensure accuracy and adherence to project specifications.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Excellent time management skills to support the timely completion of projects.
• Attention to detail and ensure all project components meet high standards of quality before release.
• Strong written and verbal communication skills with teams, stakeholders and external partners.
• Ability to clearly convey project requirements, timelines and expectations.
• Ability to address minor project issues (i.e. scheduling or resource gaps) and make adjustments to keep projects on track.
• Ability to partner well within a team and support colleagues in meeting their goals.
• Flexible and adaptable to different team dynamics and tasks.
• Handle sensitive information related to internal projects, assets and brand content.
• Ability to work independently and…