Events, Promotions & Entertainment Coordinator- Full Time (Harrah's Ak-Chin Casino

Job Summary

Coordinates all assigned Harrah's Ak-Chin Casino events and promotions, advances assigned entertainment acts with the dual purpose of providing a positive impact on guest & performer relationships and increasing profitability.

• Assists in:

• Budgeting of yearlong calendar of promotions, events and entertainment by tracking all project data, including but not limited to response rates, expense documents, invoice submissions.
• Conception and planning of yearlong calendar by tracking and submitting accurate feedback on all events, promotions and entertainment performances.
• Coordinating with Planning and Analysis to generate events, promotion and entertainment PRO and POST formas.

• Is Directly Responsible for:

• Execution of all events, promotions on/off the property.
• Very detailed and thorough planning of all events and promotions.
• Very detailed and thorough advancement of all entertainment acts and performances.
• Preparation, review and submission of all events, promotion, entertainment internal controls including but not limited to promotional rules, Tribal Gaming Agency notifications, requests and other regulations.
• Preparation, accuracy, review and proofing of all events, promotion & entertainment creative and copy including but not limited to creative assignment forms, invitations, e-mails and other marketing assets.
• Use of supplied tools to accurately track the following: finances, guest counts and regulatory approvals.
• Keeping all events & entertainment folders up to date, responsible for submitting all request forms in a timely manner.
• Keeping all events & entertainment checklists up to date and adhering to set timelines.
• Clear and timely coordination of both volunteer and on-call employee labor, as appropriate.
• Providing accurate processing of all applicable prize documentation including but not limited to forms 1099, W2-G, Bank Secrecy Act documentation, Prize Logs, MTL reporting
• Accurately communicating all project details / plans to the events, promotions and entertainment team according to all departmental processes, regarding guest registration and tracking procedures, including but not limited to offer codes, response rates, promotions & entertainment using compliance and regulatory approved software programs.

• Expected to communicate with other departments in a detail-oriented and timely manner:

• Finance and Direct Mail departments in support of production of budgets, proformas, and analyses.
• Communications department and Direct Mail to produce direct mail and collateral for events, promotions and entertainment.
• Purchasing department by suggesting and purchasing (when approved) supplies, gifts, prizes, awards, decor, and equipment from approved vendors.
• Gaming Operations for the execution of tournaments and applicable promotions.
• Corporate Promotions for assisting in setting up offers in applicable promotions software.
• Hotel Management for room blocks associated with events, promotions and entertainment.
• Food, Beverage and Sales for use of banquet and other public space, and for coordination of event setup, equipment, service, and menus, etc.
• IT for technical support in execution of events & entertainment; contingency IT program planning.
• Facilities for environmental, cleaning, and maintenance support.
• Casino Cage for ensuring all bank fund needs are accurately communicated.
• Other departments as needed.

• Coordinates purchasing process, in compliance with all regulatory and purchasing guidelines.

• Maintains and updates department recordkeeping of events, promotions and entertainment by maintaining individual project folders, both paper and electronic.

• Maintains security and confidentiality of files, records and lists.

• Supports events, promotions and entertainment assigned to fellow coordinators to help ensure their success.

• Always provides outstanding guest service always is a liaison and greeter for production staff, tour manager(s), crew, hotel staff for concerts and other performances produced by Harrah's Ak-Chin.

• Responsible for other general and administrative tasks, as assigned by events, promotions and entertainment manager or supervisor.

• Must have a valid driver's license and insurance and be able to use a personal vehicle for work-related travel as needed.

• High school diploma or GED required; associate or bachelor's Degrees are preferred.

• 1-2 years' experience in project management required.

• Must have intermediate to advanced PC skills, including but not limited to use and navigation of Microsoft© Office, web-based applications and other software systems.

• Must demonstrate skill in public speaking, both on and off a microphone, with charisma, clarity and a professional demeanor.

• Willing and able to demonstrate reading, writing and technical skills as part of application process.

• Undergoes pre-employment screening and selection process.

• Must be able to suggest and promote activities (events, promotions & entertainment) to guests & employees and upsell revenue-generating…