Police Department Administrative Supervisor

company description
incorporated in 1957, the town of clarkdale operates under the council‑manager form of government. The town council consists of the mayor and four council members, all elected at large to serve staggered four‑year terms. A vice mayor is chosen internally by a vote of the council every two years. The town manager is appointed by the town council. The town council also appoints the town attorney and town magistrate.

The town employs approximately 58 employees and its fiscal year 2025 budget is $43 million with a five‑year capital improvement plan budget of $19.3 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the town.

job description
description: under direct supervision of the chief of police, this position manages the nonsworn support services operations of the police department to include records unit, nonsworn personnel, and volunteers.

classification
this is a flsa non‑exempt, full‑time position with full benefits. The salary range for this position is $49,944 ($24.01/hr.) – $79,910 ($38.42/hr.). Highly qualified candidates may start above minimum doq.

• plans, develops, implements, and manages the police records unit which includes the collection, filing, storage, security, and dissemination of all police reports, criminal history data, related departmental information, and department administrative records in accordance with policy and federal and state law.
• develops and implements programs, policies, and procedures to improve the efficiency of the department to increase the productivity, communications, responsibility, and motivation of staff. Identifies and implements ways to improve the quality of internal processes and customer service.
• supervises, schedules, directs, and evaluates assigned staff, addresses employee concerns and problems, counsels, disciplines, and completes performance appraisals; conducts interviews and makes recommendations on hiring decisions.
• represents the department in applicable job‑related topics during meetings with other city departments, and representatives of other local, state, and federal governmental agencies.
• coordinates inter‑agency operations involving special events and projects involving the department.
• assists in the preparation of the annual budget.
• manages police software and web‑based applications as administrator.
• assigned co‑system security officer (with hosted dispatch) for arizona criminal justice system ensuring criminal history information is handled in accordance with state and federal law.
• leads the accreditation process as designated accreditation manager responsible for maintaining policies and implementing the accreditation process.
• responsible for the proper redaction, release, and retention of all police records and training thereof to staff.
• responsible for all town, local, state, and federal crime reporting.
• recommends policy and procedure decisions affecting records; researches and solves records problems.
• receives and responds to citizen complaints or requests for assistance within scope of authority (issues not requiring sworn response).
• performs other duties as needed or assigned.

education and/or experience bachelor’s degree and minimum five (5) years progressively responsible experience in an administrative role; or any combination of education and/or experience which provides the knowledge, skills and abilities required.

• applicable federal, state, and local laws, ordinances, statutes, rules, regulations, policies, and procedures.
• practices and requirements associated with the collection, storage, release and destruction of criminal records and evidence.
• public records law.
• town of clarkdale code, personnel policies and procedures, and financial operations.
• police department directives, policies, and procedures.
• records…